Part of any effective records management program is the timely destruction of obsolete records. Shawnee State University’s approved records retention schedule is guided by the IUC Model and input from each university department. Therefore, at the end of a record's life, the record should be destroyed in an appropriate manner and documented through the use of a Records Disposition Form (RDF).
Submit the RDF for Records Management approval prior to the destruction of any format of record in any storage location, even if just moving the record series to the University Archives.
The RDF can be completed through DocuSign and should be approved before destruction of the records.
PLEASE NOTE: If there is pending litigation or your office receives a public records request, a hold is placed on the disposal of the records and they must be retained until it is resolved. Do not submit RDF until the hold is removed or the request has been closed.