Performance Management

New Hire Performance Evaluations (Probationary Period)

FY 2021 Performance Management Process

We have entered the beginning of the FY21 Performance Management cycle. Similar to the last review period, there will be two processes:

Executives and Administrators (including ATSS) – Goal Setting and Review
Support Staff – Performance Expectation meetings and Review

Below is the timeline for the required key actions:

Executives and Administrators

Key Actions and Dates
Date	Action	Initiator
September 30, 2020	Goal Setting Completed Employee initiates evaluation and drafts goals Supervisor reviews, discusses with employee	Employee Supervisor
October–April 30, 2021	Ongoing Coaching & Feedback Employee works towards goals Supervisor manages informal check-ins	Employee Supervisor
May 31, 2021	Self-Evaluation Completed Employee completes self-evaluation of set goals and competencies	Employee
June 28, 2021	Supervisor Evaluation Completed Supervisor completes evaluation and discusses with employee	Supervisor
July 15, 2021	Supervisor Review with Employee Completed Supervisor acknowledges review meeting and completes documentation	Supervisor
July 31, 2021	Evaluation Completed Employee acknowledges completion of review	Employee

Support Staff

Key Actions and Dates
Date	Action	Initiator
September 30, 2020	Performance Expectations Discussed and Employee Acknowledgement Completed Supervisor reviews Division and Department Expectations with staff and initiates employee evaluation Competencies Optional Goals Employee acknowledges discussion	Supervisor Employee
October–April 30, 2021	Ongoing Coaching & Feedback Employee works towards expectations Supervisor manages informal check-ins	Employee Supervisor
May 31, 2021	Self-Evaluation Completed Employee completes self-evaluation of set goals and competencies	Employee
June 28, 2021	Supervisor Evaluation Completed Supervisor completes evaluation and discusses with employee	Supervisor
July 15, 2021	Supervisor Review with Employee Completed Supervisor acknowledges review meeting and completes documentation	Supervisor
July 31, 2021	Evaluation Completed Employee acknowledges completion of review	Employee

Below are the links to initiate the Goal Setting and Review forms through DocuSign. Each form begins with a quick guide that describes the process in more detail.

Goal Setting and Review Forms

Executive Evaluation: Deans, General Counsel and Vice Presidents
Supervisor Evaluation: Administrative employees with managerial and/or supervisory responsibilities
Individual Professional Evaluation: Administrative employees without supervisory or managerial responsibilities, including ATSS
Support Evaluation: Security Officers and CWA employees

We have attached a DocuSign guide (PDF) for employees who are new to DocuSign. If an employee has a DocuSign account question, they can email Sarah Brown at ext. 3460 or sbrown@shawnee.edu.

In summary, the most important elements of this process are three or more discussions:

Performance Expectations (Goals and Competencies)
Ongoing Coaching & Feedback
Review for Employee Development (Goal Results and Competency strengths and development needs)

Questions?

If you have any questions about this communication or process, please contact Kara Arms at ext. 3464 or karms@shawnee.edu

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