Policies and Procedures at SSU

The University Policies and Procedures web pages may be searched by category or number.  The policies listed below are grouped in related categories and may be repeated if the policy or procedure relates to one or more categories. Click on the links below to access the content-related categories. Note that some policies have corresponding procedures located directly below the policy.

Board of Trustees

1.01: Bylaws of the Board of Trustees
1.03: Evaluation of President
1.04: Honorary Degree
1.05: Investment
5.32: Ethics: Conflicts of Interest and Nepotism

Administration and Operation

3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
4.40: Access to University Buildings 
     Procedure: 4.40:1Building Access and Key Control
5.00: Policies and Procedures
     Procedure: 5.00:1 Policy and Procedure System and Review Process
5.06: Drug Free Campus & Workplace
5.08: Smoking
5.10: Solicitations and Demonstrations
     Procedure: 5.10: Solicitations, Distribution of Material, and Outdoor Demonstrations
4.44: Use of University Facilities & Reservation of Space
     Procedure: 4.44:1 Use of University Facilities & Reservation of Space
4.90: Tuition and Other Student Fees, Fines and Charges
     Procedure: 4.90:1 Course Fees - Management and Use
4.91: Naming of University Buildings and Campus Areas
      Procedure: 4.91:1 Naming of University Buildings and Campus Areas
4.93: Controlling Infectious and Communicable Diseases
     Procedure: 4.93:1 infectious and Communicable Disease
5.11: Media, Social Media, & Web Sites
5.19: Public Records
     Procedure: 5.19:1 Public Records
5.28: University Parking
     Procedure: 5.28:1 University Parking
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Emergency University Closing and Class Cancellation
5.34: Records Management, Retention and Disposal
    Procedure: 5.34: Records Management, Retention and Disposal 
5.36: Banning Individuals from University Property
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property 

Admission and Academics

1.04: Honorary Degree
2.06 Approval of Graduates
2.08: Academic Program Review
    Procedure: 2.08:1 Academic Program Review
2.10: Administration of Inventions, Discoveries & Patents for Faculty & Staff
2.11: Faculty Workload
2.13: Misconduct in Scientific and Scholarly Research (Rescinded)
2.16: Intellectual Property Rights for Students
3.00: Admission & Degree Requirements
3.04: Student Education Records Privacy and Release
     Procedure: 3.04:1 Student Education Records Privacy and Release
3.21: Assessment of Student Learning Outcomes
     Procedure: 3.21:1 Assessment of Student Learning Outcomes
3.22: Student Service Members and Veterans
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Closing and Cancellation
5.13: Grants Application Approval and Management
5:18: Emeritus Faculty
5.25: Human Subject Research
     Procedure: 5.25: Research Involving Human Subjects
5.26: Business Enterprise Development (Rescinded)
5.35: Emergency Management

Business and Finance

1.05: Investment Policy
3.20: University Housing
4.00: Purchasing Authority
     Procedure: 4.00:1 Procurement Services and Selection of Vendors
     Procedure: 4:00:2 Bidding, Minority Vendors & Waivers
     Procedure: 4:00:3 Purchasing Card
     Procedure: 4.00:4 Surplus Property
4.02: Asset Management
     Procedure: 4.02:1 Asset Management
4.10: Travel Authority and Driving Rules
    Procedure: 4.10:1 Travel Authority-Business Rules
    Procedure: 4.10:2 Driving Rules
4.13: Retreats and University Entertainment
4.14: Entertainment Policy on & Off-Campus
4.21: Cash Management
     Procedure: 4.21:1 Basic Cash Management Information
     Procedure: 4:21:2 Department Cash Handling Responsibilities
     Procedure: 4:21:3 Collection and Receipt of Cash, Checks & Credit Cards
     Procedure: 4:21:4 Deposit Requirements
     Procedure: 4:21:5 Petty Cash Funds and Change Funds
     Procedure: 4.21:6 Cash Controls within Departments
4.22: University Reserves or Allocated Fund Balances - UNDER REVIEW
4.40: Access to University Buildings
     Procedure: 4.40:1Building Access and Key Control
4.44: Use of University Facilities & Reservation of Space
     Procedure: 4.44:1 Use of University Facilities & Reservation of Space
4.73: Tuition Waivers for Adjunct Faculty
4.75: Use of University Resources
4.78: Identity Theft Policy: Red Flag Rules
4.90: Tuition and Other Student Fees, Fines and Charges
     Procedure 4.90:1 Course Fees - Management and Use
4.92: Student Enrollment: Business Functions
     Procedure: 4.92:1 Business Functions
4.94: Electronic Signatures
5.26: Business Enterprise Development (Rescinded)
5.27: Signature Authority for Contracts
    Procedure: 5.27: Signature Authorization
5.28: University Parking
     Procedure: 5.28:1 University Parking

Human Resources

3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
4.40: Access to University Buildings 
     Procedure: 4.40:1 Building Access and Key Control
4.64: Relocation Expense Reimbursement
     Procedure: 4.64:1 Relocation Expense Reimbursement
4.10: Travel Authority and Driving Rules
    Procedure: 4.10:1 Travel Authority-Business Rules
    Procedure: 4.10:2 Driving Rules
4.77 Retirement and Re-employment
     Procedure: 4.77:1 Retirement and Re-employment of Retirees
4.93: Controlling Infectious and Communicable Diseases
     Procedure: 4.93:1 Infectious and Communicable Disease
5.01: Non-Discrimination/Harassment
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines (Under Review)
     Procedure: 5.01:2 Reporting and Investigating Sexual Assault, Sexual Misconduct & Other Forms of Discrimination
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets (Under Review)
     Procedure: 5.01:5 Accommodation for Employees with Disabilities
     Procedure: 5.01:6 Accommodation for Students with Disabilities
5.06: Drug Free Campus & Workplace
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking
5.16: Personnel Appointments
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
     Procedure: 5.22:1 Chemical Hazard
5.28: University Parking
     Procedure: 5.28:1 University Parking
5.30: Campus Computer and Network Use
5.09: Cancellation of Classes and Closing the University
   Procedure: 5.09: Closing and Cancellation
5.32: Ethics:Conflicts of Interest and Nepotism
5.36 Banning Individuals from University Property
    Procedure: 5.36:1 Circumstances & Processes to Ban individuals from University Property
5.37: Suicide Prevention Program
5.38: Equal Opportunity (Under Review)

For Public Safety Employees
4.80: Security Officers - Recruitment, Selection & Appointment
4.81: Security - Probationary Period
4.82: Security - Holiday
4.83: Security - Vacation
4.84: Security - Performance Management
4.85: Security - Corrective Action
4.86: Security - Wages
4.89: Security - Reduction in Force

For Faculty
2.11: Faculty Workload
2.15: University promotion and Tenure System
4.73: Tuition Waivers for Adjunct Faculty
5.18: Emeritus Faculty

For Administrative Employees
4.51: Administrators and ATSS Employment Actions
     Procedure: 4.51:1 Performance Evaluations and Performance Improvement Plan (PIP)
     Procedure: 4.51:2 New Hire Probationary Status
4.52: Administrative Leaves
4.53: Compensation for Administrative/ATSS
4.54: Administrative Staff Development Tuition Reimbursement Off-Campus
4.58: On-Campus Education Benefits
4.66: Professional Leaves of Absence for Administrators With Pay
4.67: Professional Leaves of Absence for Administrators Without Pay
4.69: Concern Resolution
     Procedure: 4.69:1 Concern Resolution
5.33: Emeritus Administrator

Students

2.16 Intellectual Property Rights for Students
3.04: Student Education Records Privacy and Release

     Procedure: 3.04:1 Student Education Records Privacy and Release
3.17: Student Conduct Code
3.19: Alcohol on Campus
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
3.20: University Housing
3.21: Assessment of Student Learning Outcomes
     Procedure: 3.21:1 Assessment of Student Learning Outcomes
3.22: Student Service Members and Veterans
4.40: Access to University Buildings 
     Procedure: 4.40:1 Building Access and Key Control
4.92: Student Enrollment: Business Functions
     Procedure: 4.92:1 Business Functions
4.93: Controlling Infectious and Communicable Diseases
     Procedure: 4.93:1 Infectious and Communicable Disease
5.01: Non-Discrimination/Harassment
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines (Under Review)
     Procedure: 5.01:2 Reporting & Investigating Sexual Assault, Sexual Misconduct & Other Forms of Discrimination
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets (Under Review)
     Procedure: 5.01:5 Accommodation for Employees with Disabilities
     Procedure: 5.01:6 Accommodation for Students with Disabilities
5.06: Drug Free Campus & Workplace
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
      Procedure: 5.22:1 Chemical Hazard
5.28: University Parking
     Procedure: 5.28:1 University Parking
5.30: Campus Computer and Network Use
5.36: Banning Individuals from University Property
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property
5.37: Suicide Prevention Program
5.38: Equal Opportunity (Under Review)

Safety and Security

3.19: Alcohol on Campus    
     Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences
4.40: Access to University Buildings

     Procedure: 4.40:1 Building Access and Key Control
4.93: Controlling Infectious and Communicable Diseases
     Procedure: 4.93:1 Infectious and Communicable Disease
5.10: Solicitations and Demonstrations
     Procedure: 5.10: Solicitations, Distribution of Material, and Outdoor Demonstrations
5.21: Bloodborne Pathogens
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan
5.22: Chemical Hazards
     Procedure: 5.22:1 Chemical Hazard
5.06: Drug Free Campus & Workplace
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking
5.09: Cancellation of Classes and Closing the University
    Procedure: 5.09: Emergency University Closing and Class Cancellation
4.79: Department of Campus Security
5.28: University Parking
      Procedure: 5.28:1 University Parking
5.35: Emergency Management
5.36: Banning Individuals from University Property
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property

Information Technology and Communications

5.30: Campus Computer and Network Use

University Development

5:31: Solicitation of Gifts and Private Funds
      Procedure: 5.31:1 Fundraising Guidelines & Processes
5:13: Grants Application Approval and Management

 

University Policies

Contact Information

Sandy Duduit, Executive Secretary
Shawnee State University
Office of the President

940 Second Street
Portsmouth, OH 45662

(740) 351-3542
sduduit@shawnee.edu

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