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Policies

Academic Probation/Suspension/Dismissal

Probation

A student whose cumulative grade point average (GPA) drops below the suspension standard for the first time is placed on Academic Probation for the following semester. If the student is unable to raise his/her GPA above the suspension standard during the next term of enrollment, and does not achieve at least a 2.00 GPA for that term, he/she will be suspended. The student will remain on Academic Probation for the following term if his/her cumulative GPA remains below the suspension standard, but the student achieves a 2.00 or higher term GPA. If the student raises his/her cumulative GPA above the suspension standard, but later drops below the suspension standard again, he/she will be placed on Academic Probation again before being suspended.

Credit Hours Attempted 0 - 27.99 28 - 36.99 37 - 43.99 44 - 50.99 51 - 57.99 58+
GPA 1.00 or below 1.30 or below 1.55 or below 1.80 or below 1.90 or below Below 2.00

Academic Suspension

A student whose cumulative grade point average (GPA) drops below the suspension standard for the second time is placed on Academic Suspension. The student must wait three semesters before re-enrolling at Shawnee State University. The student may appeal his/her suspension by submitting a written appeal to the Academic Appeals Committee. If the appeal is approved, the student may re-enroll the following term on Academic Probation status, with Suspension being the next step if the student's performance does not improve.

Academic Dismissal

After completing a first (three-semester) suspension, the first time the student's cumulative GPA falls below the suspension standards again, and he/she does not achieve a 2.00 GPA for the term, he/she will be placed on Academic Dismissal. The student must sit out six semesters (two full academic years), and must submit a written appeal to the Academic Appeals Committee before he/she will be permitted to re-enroll. A student may appeal his/her dismissal by submitting a written appeal to the Academic Appeals Committee. If the appeal is approved, the student may re-enroll the following term on Academic Probation status, with Dismissal being the next step if the student's performance does not improve.

Permanent Dismissal

Upon return from Dismissal (following a successful appeal to the Academic Appeals Committee), if the student is dismissed again, he/she may not return to SSU. A student may appeal his/her permanent dismissal by submitting a written appeal to the Academic Appeals Committee. If the appeal is approved, the student may re-enroll the following term on Academic Probation status, with Permanent Dismissal being the next step if the student's performance does not improve.

The Suspension/Dismissal/Permanent Dismissal standards are as follows:

Credit Hours Attempted 0 - 27.99 28 - 36.99 37 - 43.99 44 - 50.99 51 - 57.99 58+
GPA 1.00 or below 1.30 or below 1.55 or below 1.80 or below 1.90 or below Below 2.00

Appeals

If you have been suspended/dismissed you may appeal this action by filling out the Academic Suspension/Dismissal form, attaching any pertaining documentation, and returning it to the Office of the Registrar at the following address, or fax to (740) 351-3593 as soon as possible.

Office of the Registrar
Academic Appeals Committee
940 Second Street
Portsmouth, OH 45662

Degree Audit

The Degree Audit is an academic advising tool. It is an automated list of all courses in a student's program of study that are needed to meet the graduation requirements at Shawnee State University. The Audit allows advisors to see how the students are progressing.

Each student has a faculty advisor who can provide them with a Degree Audit.

The Degree Audit includes courses taken at SSU and may include courses transferred from other universities. Although courses taken at SSU are automatically added to a student's Degree Audit, transfer courses must undergo an evaluation process and then be applied to the student's Audit. Transfer evaluations are done in the Office of the Registrar, University Center 2nd Floor. For further information please call (740) 351-3540.

Improper Registration

Admission or registration may be canceled by the Director of Admission or the Registrar in cases of improper registration or when false or incomplete information is provided on the application for admission forms, or other official documents. In such cases, you will be notified in writing as to the action that was taken and the reasons for such action.

Incomplete "I" Grade Policy

Incomplete grades may be given only in the following circumstances:

  • The student's work to date is passing;
  • Attendance has been satisfactory through at least 60% of the term;
  • An illness or other extenuating circumstance legitimately prevents completion of required work by the due date;
  • Required work may reasonably be completed in an agreed-upon time frame;
  • The incomplete is not given as a substitute for a failing grade;
  • The incomplete is not based solely on a student's failure to complete work or as a means of raising his or her grade by doing additional work after the grade report time;
  • The student initiates the request for an incomplete grade before the end of the academic term;
  • The instructor and student complete and submit the "Application for Incomplete Grade" form before the end of the academic term to the Office of the Registrar.

Appropriate grades must be assigned in other circumstances. A failing grade and last date of attendance should be recorded for students who cease attending class without authorization. Students who are unable to complete a course and who do not meet these circumstances should consider dropping the course.

The following provisions for incomplete grades apply:

  • The "Application for Incomplete Grade" form may be obtained on the web at Application for Incomplete Grade or in the Office of the Registrar.
  • The "Application for Incomplete Grade" form must completed and submitted to the Office of the Registrar prior to the end of the current academic term.
  • The instructor submits the final grade on the "Grade Change" form obtained in the Office of the Registrar.
  • The course work may be completed while the student is not enrolled.
  • Incomplete grades may appear on the transcript for one academic term. Incomplete grades do not affect the grade point average. Incomplete grades will change to an "F" and affect your GPA if not completed by the agreed upon completion date or the end of the next semester.
  • An Incomplete grade may not be considered passing for purposes of determining academic standing, federal financial aid eligibility, athletic eligibility, or other purposes.
  • An Incomplete should not be assigned when it is necessary for the student to attend additional class meetings to complete the course requirements.
  • Incomplete grades cannot be entered via the MySSU grade entry process and can only be assigned via the "Application for Incomplete Grade."

Repeating Courses

Courses may be repeated for credit if so identified in the course description located in this catalog. Courses may also be repeated for other purposes (e.g., attempt to raise grade), but only the highest grade earned and the associated credit will be reflected in your GPA (grade point average). The lower course grade will be replaced by the symbol "R", indicating the course was repeated.

While most courses are eligible for repetition, the following transcript symbols cannot be removed by subsequent course repetition: WD, AP, P, KE, NC, AU, TC, TP (please note Grading/Awarding of Credit section.)

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