Deadlines to Petition to Graduate
Graduation Petitions should be submitted to the Student Business Center by:
Summer Graduates Last day of spring semester
Fall Graduates Last day of summer semester
Spring Graduates Last day of fall semester
There are several problems that can arise if you petition to graduate after the deadline:
- You may be missing a class and have to attend an additional semester to complete it
- Your name may not be included in the commencement program
- You may not be able to obtain the proper regalia (cap and gown) preventing you from participating in the graduation ceremony
Please review the following checklist of pre-graduation questions that may prevent you from receiving your degree or delay the processing of your diploma upon completion of your degree.
- Have you or will you be completing your final degree requirements/courses?
If you're not sure you should meet with your academic advisor or department chairperson to review and determine where you are with regards to completing your degree.
- Do you need to have course substitutions/waivers submitted to complete degree requirements?
If so, you should meet with your academic advisor or department chairperson to get those completed.
- Do you have any holds on your account (Bursar, Library, Financial Aid, Dean of Students,
etc...) that will delay the processing of your diploma upon completion of your degree?
If so, please work with those offices to satisfy your obligations so your hold(s) will be removed.
How to Petition to Graduate
- Pick up a "Petition for Graduation" form in the Student Business Center.
- Complete the "Petition for Graduation" form and submit it to the Student Business Center and pay the $55 graduation fee. If you are re-petitioning for a previously denied degree, you only pay a $10 re-petition fee.
What happens after you Petition?
- You will receive a letter from the Registrar's Office confirming your graduation petition and asking you to verify that the information is correct, usually within 5 business days.
- Your degree audit will be reviewed by the Office of the Registrar and your academic department. After these reviews, you will receive a letter detailing the results of the review and of any outstanding requirements/courses, if any, that may not be completed by the end of the term.
- You will receive letters and important notifications regarding graduation activities such as Count Down to Commencement day and the graduation rehearsal and ceremony.
You will need to check MySSU account to see if there have been any holds placed on your record. These holds may be for any number of reasons, some of which are parking tickets, library fines, monies owed the university,etc. These holds need to be cleared by graduation time.
You will need to make sure you have any necessary course substitution or waivers submitted by your advisor/department chairperson. These course substitutions/waivers, if required, should be submitted as soon as possible to avoid delays in the awarding of your degree.
Taking a Class at Another University During Your Final Semester or Studying Abroad
If you are taking a class at another university during your final semester or studying abroad, you need to have your official final transcript(s) sent to Shawnee State as soon as possible. If we do not have your final transcript from the other university, we cannot award your degree.
Final Grades and Final Degree Certification
Final grades are due to the Registrar's Office by noon on the Tuesday following the last day of finals. Following the final grade submission deadline, the Office of the Registrar begins reviewing and approving degrees by adding degree statements to your transcript and printing/mailing diplomas. This process can take 2-4 weeks. Calling the Registrar's office during this time can cause delays in processing.
Honors for the graduation program are based on your cumulative GPA the semester before you graduate and entitle you to wear an Honor Cord at graduation.
Official Honors denoted on your transcript and/or your diploma are based on your final cumulative GPA at the time of graduation.
Honors are determined as follows:
Cum Laude: 3.50-3.69 Cumulative GPA
Magna Cum Laude: 3.70-3.89 GPA
Suma Cum Laude: 3.90-4.0 Cumulative GPA
Details about the graduation ceremony can be found at www.shawnee.edu/commencement/