Menu
Search
Apply Now

Forms

Add/Drop

Adding a Class

You may add a class to your schedule during the first 7 calendar days of the semester (3 days of a summer session) by completing a registration form in the Student Business Center or registering online via MySSU.

Dropping a Class

You may withdraw from a class through the 7th calendar day of the semester by completing the proper form in the Office of the Registrar or by dropping the course via the MySSU website. During the first 7 calendar days, if class withdrawal affects fees, a refund is possible. Any withdrawal after the 7th calendar day results in a WD being placed on your academic record. Withdrawing from courses may affect Title IV student financial aid funds. Please read the Financial Aid Satisfactory Progress section on pages 35 and 36 of our catalog.

You may withdraw from a class through Wednesday of the tenth week of the semester by obtaining the signature of the instructor on a form obtained from the Office of the Registrar.

In case of emergency, as determined by the college dean, you may withdraw from a class after the above deadline, but no later than 5:00 p.m. on the final day of class, by obtaining permission from the college dean and completing appropriate forms. Faculty members are notified by the college dean of these emergency withdrawals.

Change of Major

Students desiring to change academic majors are directed to the Student Business Center to complete a change of major form. Once the form is completed and submitted, a staff member of the Student Business Center will change the major in the student's record, then the Office of the Registrar notifies both the old and new academic departments. The students name will appear on the departments advisor assignment list. The new department assigns an advisor and notifies the student.

Note: Students in Pre-Health Science admitted to a Health Science major do NOT complete a change of major form.

Course Credit by Arrangement

Students have the opportunity to fulfill requirements for selected courses offered at Shawnee State University via independent study or specially arranged instruction. If you are interested in pursuing this educational option, you should first secure the advice of your faculty advisor as to its appropriateness for your program of study.

The Course Credit by Arrangement form is used to add a credit by arrangement course. Complete all the information and secure all the required signatures prior to submitting the form to the Student Business Center for processing. You may earn up to 12 credit hours toward graduation in this manner, with all credit being considered resident credit, but you are limited to 6 hours of credit by arrangement per semester as verified by the Office of the Registrar.

Once credit eligibility is verified, you must obtain the appropriate signatures of approval from the Instructor, Department Chairperson, and Dean of the College. Students enrolling in a course by arrangement have until the end of the semester to have all work completed in the course.

Credit hours attempted/earned via this option count toward full-time student status for the computation of federal financial aid eligibility. See the fee schedule for course by arrangement fees.

Graduation Information/Petition to Graduate

A student must petition to graduate so that the Office of the Registrar and the student's academic department will know they are nearing completion.

When to petition:

A student petitions for graduation at the end of their second to last semester. When you are scheduling your classes for your last semester at Shawnee State University, it's time to petition to graduate.

Petition Deadlines:

  • Petitioning for Fall, please petition by last day of Summer Semester.
  • Petitioning for Spring, please petition by last day of Fall Semester.
  • Petitioning for Summer, but would like to walk Spring, please petition by last day of Fall Semester.
  • Petitioning for Summer, and would like to walk last day of Spring Semester.

Petitions are available in the Student Business Center, University Center 2nd floor. You must petition to graduate by the deadline published in the list of Important Dates. A $55.00 graduation fee is required. You are not billed for this fee. It is your responsibility to pay this when you submit your petition. Your eligibility to graduate is determined by the Registrar after you petition to graduate. For questions regarding graduation please call (740) 351-3168 or email Christel Taylor at ctaylor@shawnee.edu.

Name/Address Change

Students who change their address during the semester should immediately report that change to the Student Business Center, University Center 2nd Floor. You may change your permanent address via the MySSU website.

Change of name via marriage or other legal action should be reported to the Office of the Registrar as well.

Non-Credit (Audit)

You may elect to take a course for non-credit (audit) during the first 35 class days of a semester. (17 days of the 5-week summer sessions) by completing the proper forms in the Office of the Registrar. Election of this option may affect federal financial aid eligibility.

Pass/No-Credit

The pass/no-credit option is designed to permit you to take a select number of courses for which no traditional letter grade (of "A" through "F") is recorded on your grade report and transcript. If you wish to take a course on a pass/no-credit basis, you must complete the proper forms at the registrar's office within the first 14 calendar days of a regular semester or the first 7 calendar days of a 5-week term. Your decision to take a class on a pass/no-credit basis is not subject to change. To be eligible for the pass/no-credit option, you must have earned a cumulative G.P.A. of 2.0 or better. First semester freshmen are considered as having met the above requirement.

The pass/no-credit option is subject to the following restrictions:

  • You may complete up to 6 semester hours to be counted toward an associate degree or 12 semester hours to be counted toward a baccalaureate degree under this option.
  • You may take only one (1) course pass/no-credit per semester.
  • Applicability of courses taken pass/no-credit toward your major program of study is subject to departmental approval.
  • To receive a grade of "P" (pass), you must earn a grade of "C-" or better in the course. If you do not receive a grade of "C-" or better, a grade of NC (no credit) is awarded.
  • A grade will be turned in at the regular grade-processing time and will be converted to a "P" or NC on the transcript by the Office of the Registrar.

Transcripts

A Shawnee State University transcript is the official record of a student's enrollment at Shawnee State. Undergraduate and Graduate transcripts are maintained separately, so when ordering please specify which transcript type. There are three ways to order an official transcript in person, by mail or fax.

Transcript fee

There is no cost for an official Shawnee State University transcript. However, we do limit the number of copies per request or per week to three(3). Please contact the Student Business Center in advance for orders of more than three (740) 351-4357. A rushed transcript (Express Mail) is an $18.50 fee. (International Express Mail) is a cost of $40.00. Express Mail will not deliver to a P.O. Box as the address.

Ordering Transcripts in Person

You are always welcome to visit us and request a transcript. Just come to the Student Business Center located on the second floor of the University Center, between 8:00 am and 5:00 pm, Monday through Thursday and 9:00 am to 4:30 pm on Friday. Complete a transcript request form and submit it for processing at the Student Business Center.

Ordering Transcripts By Mail or FAX

Transcript requests are normally processed within three business days after receipt of the request. Please click the Transcript Request Form link, and print the form. Complete all required fields and return it to us via fax (740) 351-3435 or mail using the contact information listed on the bottom of the form.

Delivery Guidelines

Certain institutions that utilize transcripts, such as college admissions offices, require that transcripts be mailed directly to them and refuse hand-carried transcripts. Some also do not accept faxed transcripts. Please be sure to check with the accepting institution to verify whether or not they will accept such methods of delivery.

Processing Delays

Transcripts will NOT be processed if there are existing Holds on the student's account (i.e. financial holds, library holds, etc.). If there are any outstanding holds the request and payment will be mailed back to the student. We do not "hold on" to any requests. Once the hold is removed the student will need to resend his or her request.

More Information

If you have further questions or concerns, please feel free to contact us at (740) 351-3471, or you can email your questions to sbc@shawnee.edu

U.S. Selective Service

Ohio law requires male students between the ages of 18 and 26 to be registered with the U.S. Selective Service System, unless they are on active duty with the armed forces of the United States (other than the National Guard or reserves) or legally excluded, to be eligible for state educational assistance programs. Residents who are not registered or have not indicated they do not need to register by the first day of the semester are required by Ohio law to pay the out-of-state tuition. You can register with Selective Service in the year you become 18, and you must complete registration by 30 days after your 18th birthday. Selective Service registration can be accomplished in a few minutes at any U. S. Post Office, or interactively via the internet. Access http://www.sss.gov/ to register.

Page maintained by the department of communications.