Shawnee State University

Payroll Office Staff

Heather Cate, B.S. Assistant Director of Human Resources 016 Administration (740) 351-3632 hcate@shawnee.edu

Corey Culbertson, B.B.A. Payroll and Records Management Coordinator 016 Administration (740) 351-3324 cculbertson@shawnee.edu

Angel Tackett, A.A.S. Payroll Representative 016 Administration (740) 351-3104 atackett@shawnee.edu

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Important Information

Payroll Schedules

• Faculty & Staff Payroll Schedule
• Student Payroll Schedule

W-2 Information

• W-2 Website
• Accessing Your W-2 Instructions

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Payroll Forms

Staff Timesheets

• Support Staff
• Facilities
• Security

Student Timesheets

• Student Employment Time Sheets 
• College Work Study Time Report
• Federal Work Study Information/Financial Aid

Direct Deposit / Payroll Card

• Instructions to get Pay Statement/Stub
• Direct Deposit Authorization Form

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Withholding Tax Forms

Federal

• Federal W-4 Form

Ohio

• Ohio Tax Form
• Search School District Tax by Address

Kentucky

• KY Tax Form
• OH Statement of Reciprocity Form -- include with KY Tax Form

West Virginia

• WV Tax Form
• OH Statement of Reciprocity Form -- include with WV Tax Form

Non-Resident

• Non-Resident Alien Tax form (IRS 8233 Exemption)
• Non-Resident 8233 Exemption Instructions

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Retirement Forms

OPERS

• OPERS New Hire Enroll form
• OPERS Re-employed Retiree Notification
  
  • OPERS Re-employed Retiree Annuity Beneficiary form
• OPERS Request for Optional Exemption as a Student
  • OPERS Request for Optional Exemption Instructions
• SSA1945 Form -- include with OPERS Form
• Retirement Plan Election (ARP or OPERS)
• OPERS Address/Bank Change form
• OPERS Refund Application (for Traditional or Combined Plans)

STRS

• STRS New Hire Notification
• STRS Re-employed Retiree Notification
• STRS Plans Comparison (Defined Benefit, Defined Contribution, Combined Plan)
• SSA1945 Form -- include with STRSForm
• Retirement Plan Election (ARP or STRS)
• ARP-STRS Comparison

Alternative Retirement Plan (ARP)

• Retirement Plan Election form

Supplemental Retirement Plans (SRA-403b, Deferred Comp-457b)

• Current Vendors
• Salary Reduction Authorization form
• Ohio Deferred Compensation Enroll form (OPEDCP)

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New Employee Paperwork

Tax Information & Paperwork

• New Hire Guide & Paperwork Instructions (Read carefully)
• Employee Data Form (Complete)

Federal Tax

• Federal W-4 (Complete and Sign)

Ohio

• Ohio Tax Form
• Search School District Tax by Address

Kentucky

• KY Tax Form
• Statement of Reciprocity Form -- include with KY WH Form

West Virginia

• WV Tax Form
• Statement of Reciprocity Form -- include with WV WH Form

Non-Resident

• Non-Resident Alien Tax Exemption form (IRS 8233 Exemption)
• Non-Resident 8233 Exemption Instructions

Retirement Information & Paperwork

• OPERS New Hire Enroll form
• STRS New Faculty Notification
• Student Optional Exempt Request

Paycheck Information & Paperwork

• Instructions to get Pay Statement/Stub
• Direct Deposit Authorization

Required Notices & Proof of Eligibility to Work in U.S.

• Fraud Hotline Notice - Ohio HB 66 (Read and Sign)
• Social Security - SSA1945 Form (Read, Complete, and Sign)
• I-9 Employment Eligibility (Read, Complete Pg. 7, Provide ID for Pg. 9)