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If you are thinking about writing a grant, there are a few simple steps at Shawnee State that need to be followed.
Finding potential funding sources - Once you have developed your idea, contact the GMO if you need assistance in researching potential grant-makers. Once identified, take time to become familiar with the funding agent, with their eligibility requirements, and with the specific requirements of the agent’s Request for Proposals. Establish a contact person within the organization who can provide information and insight that will be helpful in developing your proposal.
Required: Preparation of the “Notice of Intent to Apply” form - Now that you have found a funding agent and have read the Request for Proposals, a “Notice of Intent to Apply” form must be completed and returned to the Grants Management Office. Completion and acceptance of this form assures you that appropriate offices and departments within the University are aware and supportive of your grant seeking efforts.
Required: Budget Approval by the Business Office – Once you have confirmed your intentions to apply for grant funding, complete and submit to the GMO, the “Preliminary Grant Budget (PDF)” with your best estimates of expenses that will be associated with the grant.
This will be reviewed by the grants accountant for feasibility, accuracy, and allowance according to grant guidelines and University policies. Before the final draft of your grant is complete, the budget and budget narrative must be approved by the Business Office. These documents along with a 1 – 2 page summary of the proposed grant activities must be reviewed and approved by the Vice President of Business Affairs before the grant will be submitted to the funding agent. Allow ten days for this part of the process.
Required: Preparation of the “Grant Summary Form” - With assistance from the GMO, a “Grant Summary Form” must be completed for any grant over the amount of $100,000 and submitted to the Grants Management Office where it will be forwarded to the Board of Trustees.
University policies – As you develop your proposal idea, become familiar with Shawnee State University policies that govern grants and research projects. These grant and research-related policies are available on this website.