Grading

Grade Reports

Shawnee State University does not mail student grade reports at the end of each academic term.  Students are required to access their grades via their MySSU account.

Students may, if desired, print their own grade report from the MySSU site. Also, the Office of the Registrar will, upon request, produce a printed student grade report. Students with questions or problems accessing grades should call (740) 351-3168 for assistance.

Overview of Grading

Final grades are mailed at the end of each semester by the Office of the Registrar. Grades will not be issued orally.

A grade of "F" receives no credit. Students making this grade must repeat the course if credit is to be received.

Grade Point Ratio

Quality points for a course are determined by multiplying the total credit hours by the numerical equivalent of the letter grade received in the course. The formula for calculating grade point ratio is:

Transcripts

A Shawnee State University transcript is the official record of a student's enrollment at Shawnee State.  Undergraduate and Graduate transcripts are maintained separately, so when ordering please specify which transcript type.  There are three ways to order an official transcript  in person, by mail or fax.

Transcript fee

The transcript fee is $10.00 per transcript effective August 27, 2007 regardless of how they are sent. A rushed transcript (FED EXed) is an additional $15.00 fee. 

Ordering Transcripts in Person

You are always welcome to visit us and request a transcript.  Just come to the Office of the Registrar located on the second floor of the University Center, Room 230 between 8:00 a.m. and 5:00 p.m., Monday through Friday.  Complete a transcript request form and submit it for processing at the front desk.

Ordering By Mail 

Transcript requests are normally processed within three business days after receipt of the request.  To request your transcript by mail, write a letter  requesting your transcript and mail to the address below.  Payment may be made using check or money order (made out to "Shawnee State University").

Shawnee State University
Office of the Registrar
Attn:  Transcript Request
940 Second Street
Portsmouth, OH 45662

• Full name, typed or printed, with any former names
• Signature
• Student ID or Social Security Number
• Number of transcripts requested
• Address(es) where transcript(s)  should be sent (please provide full, exact address - not just the name and city of college) The student is responsible for the correct address
• A contact telephone number
• Any Special Instructions: i.e. hold transcript for current grades; hold transcript for degree posting; separate envelopes, etc.

Ordering By Fax 

A credit card must be used for payment with any faxed requests, and we do not take any information over the telephone.

Payment may be made using Discover, Visa, or MasterCard only.  Credit card information must include the following.

• Authorization of amount to be charged to card
• Type of card
• Account Number
• Expiration Date
• 3-digit security code (on back of card)

• Name as it appears on the card (if you are using a card that is not yours, i.e. parent or spouse) that person must also sign the request and include their address and phone number if different than yours

Additional information must be included with your signed request:

• Full name, typed or printed, with any former names
• Signature
• Student ID or Social Security Number
• Number of transcripts requested
• Address(es) where transcript(s) should be sent (please provide full, exact address - not just the name of the city of college) The student is responsible for the correct address
• A contact telephone number
• Any Special Instructions: i.e. hold transcript for current grades; hold transcript for degree posting; separate envelopes, etc.

Delivery Guidelines

Certain institutions that utilize transcripts, such as college admissions offices, require that transcripts be mailed directly to them and refuse hand-carried transcripts.  Some also do not accept faxed transcripts.  Please be sure to check with the accepting institution to verify whether or not they will accept such methods of delivery.

Processing Delays

Transcripts will NOT be processed if there are existing Holds on the student's account (i.e. financial holds, library holds, etc.).  If there are any outstanding holds the request and payment will be mailed back to the student.  We do not "hold on" to any requests.  Once the hold is removed the student will need to resend his or her request.

More Information

If you have further questions or concerns, please feel free to contact us at (740) 351-3403, or you can email your questions to ctaylor@shawnee.edu