Add/Drop
Adding a Class

You may add a class to your schedule during the first 7 calendar days of the semester (3 days of a summer session) by completing a registration form in the Student Business Center or registering online via MySSU.

Dropping a Class

You may withdraw from a class through the 7th calendar day of the semester by completing the proper form  in the Office of the Registrar or by dropping the course via the MySSU website. During the first 7 calendar days, if class withdrawal affects fees, a refund is possible. Any withdrawal after the 7th calendar day results in a WD being placed on your academic record. Withdrawing from courses may affect Title IV student financial aid funds.  Please read the Financial Aid Satisfactory Progress section on pages 35 and 36 of our catalog.

You may withdraw from a class through Wednesday of the tenth week of the semester by obtaining the signature of the instructor on a form obtained from the Office of the Registrar.

In case of emergency, as determined by the college dean, you may withdraw from a class after the above deadline, but no later than 5:00 p.m. on the final day of class, by obtaining permission from the college dean and completing appropriate forms.  Faculty members are notified by the college dean of these emergency withdrawals.

Change of Major

Students desiring to change academic majors are directed to the Student Business Center to complete a change of major form.  Once the form is completed and submitted, a staff member of the Student Business Center will change the major in the student's record, then the Office of the Registrar notifies both the old and new academic departments.  The students name will appear on the departments advisor assignment list.  The new department assigns an advisor and notifies the student.

Note:   Students in Pre-Health Science admitted to a Health Science major do NOT complete a change of major form. 

Course Credit by Arrangement
Students have the opportunity to fulfill requirements for selected courses offered at Shawnee State University via independent study or specially arranged instruction. If you are interested in pursuing this educational option, you should first secure the advice of your faculty advisor as to its appropriateness for your program of study.  This  "Course Credit by Arrangement" form is used to add a credit by arrangement course.  Complete all the information and secure all the required signatures prior to submitting the form to the Student Business Center for processing.  You may earn up to 12 credit hours toward graduation in this manner, with all credit being considered resident credit, but you are limited to 6 hours of credit by arrangement per semester as verified by the Office of the Registrar. Once credit eligibility is verified, you must obtain the appropriate signatures of approval from the Instructor, Department Chairperson, and Dean of the College. Students enrolling in a course by arrangement have until the end of the semester to have all work completed in the course.

Credit hours attempted/earned via this option count toward full-time student status for the computation of federal financial aid eligibility.  See the fee schedule for course by arrangement fees.

Graduation Information / Petition

A student must petition to graduate so that the Office of the Registrar and the student's academic department will know they are nearing completion.

When to petition:

When you are scheduling your classes for your last semester at Shawnee State University, it's time to petition to graduate.

Petition Deadlines:

• Petitioning for Fall, please petition by last day of Summer Semester..

• Petitioning for Spring, please petition by last day of Fall Semester..

• Petitioning for Summer, but would like to walk Spring, please petition by last day of Fall Semester.

• Petitioning for Summer, and would like to walk last day of Spring Semester.

A student petitions for graduation at the end of their second to last semester

Petitions are available in the Student Business Center, University Center 2nd floor. You must petition to graduate by the deadline published in the list of Important Dates. A $55.00 graduation fee is required. You are not billed for this fee. It is your responsibility to pay this when you submit your petition. Your eligibility to graduate is determined by the Registrar after you petition to graduate.  For questions regarding graduation please call (740) 351-3377.

Name/Address Change
Students who change their address during the semester should immediately report that change to the Student Business Center, University Center 2nd Floor.  You may change your permanent address via the MySSU website.

Change of name via marriage or other legal action should be reported to the Office of the Registrar as wel

Non-Credit (Audit)
You may elect to take a course for non-credit (audit) during the first 35 class days of a semester. (17 days of the 5-week summer sessions) by completing the proper forms in the Office of the Registrar. Election of this option may affect federal financial aid eligibility.

Pass/No-Credit
The pass/no-credit option is designed to permit you to take a select number of courses for which no traditional letter grade (of "A" through "F") is recorded on your grade report and transcript. If you wish to take a course on a pass/no-credit basis, you must complete the proper forms at the registrar's office within the first 14 calendar days of a regular semester or the first 7 calendar days of a 5-week term. Your decision to take a class on a pass/no-credit basis is not subject to change.  To be eligible for the pass/no-credit option, you must have earned a cumulative G.P.A. of 2.0 or better. First semester freshmen are considered as having met the above requirement.

The pass/no-credit option is subject to the following restrictions:

l.

Transcripts

A Shawnee State University transcript is the official record of a student's enrollment at Shawnee State.  Undergraduate and Graduate transcripts are maintained separately, so when ordering please specify which transcript type.  There are three ways to order an official transcript  in person, by mail or fax.

Transcript fee

There is no cost for an official Shawnee State University transcript.  However, we do limit the number of copies per request or per week to three(3).  Please contact the Student Business Center in advance for orders of more than three (740-351-4357).  A rushed transcript (Express Mail)  is an $18.50 fee. (International Express Mail) is a  cost of $40.00.  Express Mail will not deliver to a P.O. Box as the address.

Ordering Transcripts in Person

You are always welcome to visit us and request a transcript.  Just come to the Student Business Center  located on the second floor of the University Center, between 8:00 a.m. and 5:00 p.m., Monday through Thursday and 9:00 a.m. to 4:30 p.m. on Friday.  Complete a transcript request form and submit it for processing at the Student Business Center.

Ordering By Mail or FAX 

Transcript requests are normally processed within three business days after receipt of the request.   Please click the  Transcript Request Form link, and print the form.  Complete all required fields and return it to us via fax (740-351-3435) or mail using the contact information listed on the bottom of the form. 

Delivery Guidelines

Certain institutions that utilize transcripts, such as college admissions offices, require that transcripts be mailed directly to them and refuse hand-carried transcripts.  Some also do not accept faxed transcripts.  Please be sure to check with the accepting institution to verify whether or not they will accept such methods of delivery.

Processing Delays

Transcripts will NOT be processed if there are existing Holds on the student's account (i.e. financial holds, library holds, etc.).  If there are any outstanding holds the request and payment will be mailed back to the student.  We do not "hold on" to any requests.  Once the hold is removed the student will need to resend his or her request.

More Information

If you have further questions or concerns, please feel free to contact us at (740) 351-3471, or you can email your questions to sbc@shawnee.edu

Transfer Students/CAS - Course Applicability System
Students who have attended other regionally accredited colleges or universities may transfer to Shawnee State University provided they were in good academic standing at the institution attended most recently. Students interested in transferring to Shawnee State University may Access CAS (Course Applicability System) online at www.transfer.org for information on how your coursework will transfer from another institution.  In addition to the application for admission, application fee, and high school transcript from each college or university previously attended. College transcripts must be received directly from those institutions. Photocopies, fax, and hand-carried transcripts are not accepted. You may be admitted as a "provisional student" until such time as the official transcripts are received from all previous colleges.   If you are eligible for and want to receive college credits for military coursework/experiences, then you must submit your transcript from the American Council on Education (ACE). Credit is based upon the ACE recommendations unless otherwise specified.  Lastly, if you are applying for financial aid at Shawnee State University, you must have each college/university previously attended send your financial aid transcript to the financial aid office at Shawnee State.  For a PDF listing of course equivalencies of our five most frequent schools which transfer credits to SSU click on the following link, Course Equivalency List.

Credits applicable to the curriculum for which you are applying which were earned at regionally accredited colleges or universities are accepted at the time of admission. Generally, courses completed with a grade of "D" or better are eligible for transfer.  Contact the Registrar's office for further information at (740) 351-3540. The credit hours transferred do not become a part of the grade point average at Shawnee State University.

To receive transfer credit, you must file an official transcript of previous college work. You must earn a minimum of 16 credit hours at Shawnee State University to be considered for the award of an associate degree and a minimum of 30 credit hours to be considered for the award of a baccalaureate degree.

If you have attended non-regionally accredited colleges or universities, you may transfer to Shawnee State University provided you meet all admission standards applicable to other transfer students.  Credits applicable to the curriculum for which you are applying which were earned at non-regionally accredited institutions will be considered for acceptance as transfer credit if:

• You have completed the associate degree at that institution, and
• You validate the award of credit by completing, with a grade of "C" or better, a planned program of courses totaling a minimum of 20 credit hours applicable to a four-year curriculum as approved by the Registrar. For students transferring credit from non-regionally accredited colleges or universities, a maximum of 60 semester hours will be considered for transfer.

State Policy on Articulation and Transfer

Institutional Transfer. The Ohio Board of Regents, following the directive of the Ohio General Assembly, has developed a new statewide policy to facilitate movement of students and transfer credits from one Ohio public college or university to another. The purpose of the State Policy is to avoid duplication of course requirements and to enhance student mobility throughout Ohio's higher education system. Since independent colleges and universities in Ohio may or may not be participating in the transfer policy, students interested in transferring to an independent institution are encouraged to check with the college or university of their choice regarding transfer agreements.

Transfer Module

The Ohio Board of Regents' Transfer and Articulation Policy established the Transfer Module, which is a specific subset or the entire set of a college or university's general education requirements. The Transfer Module contains 36-40 semester hours of specified course credits in English composition, mathematics, fine arts, humanities, social science, behavioral science, natural science, physical science, and interdisciplinary coursework.

A transfer module completed at one college or university will automatically meet the requirements of the transfer module at the receiving institution, once the student is accepted. Students may be required, however, to meet additional general education requirements that are not included in the Transfer Module.

Conditions for Transfer Admission. Students meeting the requirements of the Transfer Module are subject to the following conditions:

Admission to a given institution, however, does not guarantee that a transfer student will be automatically admitted to all majors, minors, or fields of concentration at that institution. Once admitted, transfer students shall be subject to the same regulations governing applicability of catalog requirements as all other students. Furthermore, transfer students shall be accorded the same class standing and other privileges as native students on the basis of the number of credits earned. All residency requirements must be successfully completed at the receiving institution prior to the granting of a degree.

Responsibilities of Students

In order to facilitate transfer with maximum applicability of transfer credit, prospective transfer students should plan a course of study that will meet the requirements of a degree program at the receiving institution. Specifically, you should identify early in your collegiate studies an institution and major to which you desire to transfer. Furthermore, you should determine if there are language requirements or any special course requirements that can be met during the freshman or sophomore year. This will enable you to plan and pursue a course of study that will articulate with the receiving institution's major. You are encouraged to seek further information regarding transfer from both your advisor and the college or university to which you plan to transfer.

Appeals Process

 A multi-level, broad based appeal process is required to be in place at each institution. A student disagreeing with the application of transfer credit by the receiving institution shall be informed of the right to appeal the decision and the process for filing the appeal. Each institution shall make available to students the appeal process for that specific college or university.

If a transfer student's appeal is denied by the institution after all appeal levels within the institution have been exhausted, the institution shall advise the student in writing of the availability and process of appeal to the state level Articulation and Transfer Appeals Review Committee.

The Appeals Review Committee shall review and recommend to institutions the resolution of individual cases of appeal from transfer students who have exhausted all local appeal mechanisms concerning applicability of transfer credits at receiving institutions.

Historical Context

On November 16, 1990, the Ohio Board of Regents passed a resolution mandating that public institutions of higher education establish a multilevel appeal procedure to be followed by students dissatisfied with the applicability of transferred credit. The following multilevel appeal procedure at Shawnee State University is designed to meet the needs of these students and to comply with the Ohio Board of Regents' mandate.

Acceptance of Transfer Credit

Transfer credit is awarded and posted to your Shawnee State University transcript in accordance with accepted national and state standards. Generally, all courses satisfactorily completed at regionally accredited institutions are transferable. The Office of the Registrar is responsible for posting this credit to your transcript.

Applicability of Transfer Credit

After transfer credit has been posted to your transcript, the Office of the Registrar posts the courses to your Degree Audit and provides you with a copy of the audit.

Multilevel Appeals Procedure

State mandate requires that you be notified of your right to appeal a transfer credit applicability decision. You must file your written appeal within ninety days following receipt of your Degree Audit. The University must respond to your appeal within thirty days of receipt of the appeal, at each appeal level. The appeal levels are defined below.

Level 1

You meet with the dean of the college in which you are enrolled to discuss the course(s) in question. If both the dean and you are in agreement that a change in applicability is desirable, the dean reports the necessary change with rationale to the Registrar. If the dean determines that an applicability change is not warranted, the dean notifies you, the Transfer Credit Appeals Committee chair, and the provost regarding the decision and the rationale.

Level 2

If you and the dean are unable to reach a mutually agreeable resolution, you present your case before the Transfer Credit Appeals Committee. The Transfer Credit Appeals Committee is charged with reviewing the manner in which transfer credit has been applied to your degree program when you and the appropriate dean are unable to reach a mutually satisfactory agreement. The committee may vote to support the dean's position, your position, or suggest alternatives for the dean and you to consider. This committee reports to the provost and is composed as follows:

• The Registrar and the GEP coordinator serve as voting ex officio members of the committee.

If the committee determines that a change in applicability is desirable, the committee chair reports the necessary change with rationale to you, the dean, and the Registrar. If the committee determines that an applicability change is not warranted, the committee chair notifies you, the dean, and the provost regarding the decision and the rationale.

Level 3

If you and the Transfer Credit Appeals Committee are unable to reach a mutually agreeable resolution, you present your case to the provost. If the provost determines that a change in applicability is desirable, he or she reports the necessary change with rationale to you, the dean, the Transfer Credit Appeals Committee chair, and the Registrar. If the provost determines that a change in applicability is not warranted, the provost notifies you, the dean, and the Transfer Credit Appeals Committee chair of the decision and the rationale. You have no further recourse within the institution. However, if you wish to pursue the matter further, a statewide appeals procedure is available.

Transfer Credit Appeals Committee Membership. Faculty representatives to the Transfer Credit Appeals Committee are determined by a procedure agreed upon by the faculty within their respective units as indicated in Level 2. Committee members annually elect a chair. The committee chair votes only in the event of a tie. Staggered terms of three years begin January 1. Elected representatives may be required to meet during the summer months if a student submits an appeal during that time period. Deans may appoint alternates if necessary. The Registrar and the GEP direc

U.S. Selective Service

Ohio law requires male students between the ages of 18 and 26 to be registered with the U.S. Selective Service System, unless they are on active duty with the armed forces of the United States (other than the National Guard or reserves) or legally excluded, to be eligible for state educational assistance programs. Residents who are not registered or have not indicated they do not need to register by the first day of the semester are required by Ohio law to pay the out-of-state tuition. You can register with Selective Service in the year you become 18, and you must complete registration by 30 days after your 18th birthday. Selective Service registration can be accomplished in a few minutes at any U. S. Post Office, or interactively via the internet.  Access http://www.sss.gov/ to register.  If you wish to indicate exempt status, you can request materials to do so by contacting t

tor serve as voting ex officio committee members.