may add a class to your schedule during the first 7 calendar days
of the semester (3 days of a summer session) by completing a
registration form in the Student Business Center or registering
online via MySSU.
may withdraw from a class through the 7th calendar day of the
by completing the proper form in the Office of the Registrar
or by dropping the course via the MySSU website.
During the first 7 calendar days, if class withdrawal affects fees,
a refund is possible. Any withdrawal after the 7th calendar day
results in a WD being placed on your academic record. Withdrawing
from courses may affect Title IV student financial aid funds.
Please read the Financial Aid Satisfactory Progress section on pages
35 and 36 of our catalog.
may withdraw from a class through Wednesday of the tenth week of
the semester by obtaining the signature of the instructor on a form
obtained from the Office of the Registrar.
case of emergency, as determined by the college dean, you
may withdraw from a class after the above deadline, but no later
than 5:00 p.m. on the final day of class, by obtaining permission
from the college dean and completing appropriate forms.
Faculty members are notified by the college dean of these emergency
Change of Major
Students desiring to change academic majors are
directed to the Student Business Center to complete a change of
major form. Once the form is completed and submitted, a
staff member of the Student Business Center will change the major in
the student's record, then the Office of the Registrar notifies both the old and new academic
departments. The students name will appear on the departments
advisor assignment list. The new department assigns an advisor
and notifies the student.
in Pre-Health Science admitted to a Health Science major do NOT
complete a change of major form.
Course Credit by
have the opportunity to fulfill requirements for selected courses
offered at Shawnee State University via independent study or specially
arranged instruction. If you are interested in pursuing this educational
option, you should first secure the advice of your faculty advisor
as to its appropriateness for your program of study. This
"Course Credit by Arrangement" form is used to add a credit by
arrangement course. Complete all the information and
secure all the required signatures prior to submitting the form
to the Student Business Center for processing.
You may earn
up to 12 credit hours toward graduation in this manner, with all
credit being considered resident credit, but you are limited to
6 hours of credit by arrangement per semester as verified
by the Office of the Registrar. Once credit eligibility is
verified, you must obtain the appropriate signatures of approval
from the Instructor, Department Chairperson, and Dean of the
College. Students enrolling
in a course by arrangement have until the end of the semester to have all work completed in the course.
Credit hours attempted/earned via this option
count toward full-time student status for the computation of
federal financial aid eligibility. See the fee
schedule for course by arrangement fees.
who change their address during the semester should immediately report
that change to the Student Business Center, University Center 2nd
Floor. You may change your permanent address via the MySSU
Change of name via marriage or other legal action should be reported
to the Office of the Registrar as wel
may elect to take a course for non-credit (audit) during the first
35 class days of a semester. (17 days of the 5-week summer sessions)
by completing the proper forms in the Office of the Registrar. Election
of this option may affect federal financial aid eligibility.
The pass/no-credit option is designed to permit you to take a
select number of courses for which no traditional letter grade
(of "A" through "F") is recorded on your grade report and
transcript. If you wish to take a course on a pass/no-credit
basis, you must complete the proper forms at the registrar's
office within the first 14 calendar days of a regular semester or
the first 7 calendar days of a 5-week term. Your decision to
take a class on a pass/no-credit basis is not subject to change.
To be eligible for the pass/no-credit option, you must have earned a
cumulative G.P.A. of 2.0 or better. First semester freshmen are
considered as having met the above requirement.
The pass/no-credit option is subject to the following
- You may complete up to 6 semester hours to be counted
toward an associate degree or 12 semester hours to be counted
toward a baccalaureate degree under this option.
- You may take only one (1) course pass/no-credit per
- Applicability of courses taken pass/no-credit toward your
major program of study is subject to departmental approval.
- To receive a grade of "P" (pass), you must earn a grade of
"C-" or better in the course. If you do not receive a grade of
"C-" or better, a grade of NC (no credit) is awarded.
- A grade will be turned in at the regular grade-processing
time and will be converted to a "P" or NC on the transcript by
the Office of the Registrar.
Shawnee State University transcript is the official record of a
student's enrollment at Shawnee State. Undergraduate
and Graduate transcripts are maintained separately, so
when ordering please specify which transcript type. There
are three ways to order an official transcript in person,
by mail or fax.
There is no cost
for an official Shawnee State University transcript.
However, we do limit the number of copies per request or per
week to three(3). Please contact the Student Business
Center in advance for orders of more than three (740-351-4357).
A rushed transcript (Express Mail) is an $18.50 fee.
(International Express Mail) is a cost of $40.00.
Express Mail will not deliver to a P.O. Box as the
Transcripts in Person
are always welcome to visit us and request a transcript.
Just come to the Student Business Center located on the
second floor of the University Center, between 8:00 a.m. and
5:00 p.m., Monday through Thursday and 9:00 a.m. to 4:30 p.m. on
Friday. Complete a transcript request form and submit it
for processing at the Student Business Center.
Mail or FAX
Transcript requests are normally processed within three business
days after receipt of the request. Please click the
Transcript Request Form link,
and print the form. Complete all required fields and
return it to us via fax (740-351-3435) or mail using the contact
information listed on the bottom of the form.
Certain institutions that
utilize transcripts, such as college admissions offices, require
that transcripts be mailed directly to them and refuse
hand-carried transcripts. Some also do not accept faxed
transcripts. Please be sure to check with the accepting
institution to verify whether or not they will accept such
methods of delivery.
Transcripts will NOT be
processed if there are existing Holds on the student's
account (i.e. financial holds, library holds, etc.). If
there are any outstanding holds the request and payment will be
mailed back to the student. We do not "hold on" to any
requests. Once the hold is removed the student will
need to resend his or her request.
If you have further questions or
concerns, please feel free to contact us at (740) 351-3471, or
you can email your questions to
U.S. Selective Service
law requires male students between the ages of 18 and 26 to be registered
with the U.S. Selective Service System, unless they are on active
duty with the armed forces of the United States (other than the
National Guard or reserves) or legally excluded, to be eligible
for state educational assistance programs. Residents who are not
registered or have not indicated they do not need to register by
the first day of the semester are required by Ohio law to pay the
out-of-state tuition. You can register with Selective Service in
the year you become 18, and you must complete registration by 30
days after your 18th birthday. Selective Service registration can
be accomplished in a few minutes at any U. S. Post Office, or
interactively via the internet. Access
to register. If you wish to indicate
exempt status, you can request materials to do so by contacting
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