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CONTRACTS
Shawnee State University enters into many agreements that cover a
wide range of topics, including construction, purchases of goods and
services, research agreements, software licenses and student
internship programs. This page is designed to assist University
employees who manage contracts on behalf of the university.
Questions regarding the
information on this page should be directed to the Office of General
Counsel, (740) 351-3046.
Signature Authority Required
Contracts may only be signed by University employees or officials
who have authority, pursuant to University
policy
and
procedure
5.27, Signature Authority for Contracts.
(Authorization
may vary, depending on the nature of the contract and dollar
amount.)
No
SSU employee may sign a contract or otherwise make any promise to a
vendor, consultant or other third party that could bind the
University without such authority.
Anyone who signs or enters into a contract without
appropriate authorization is subject to discipline and may be held
personally responsible for the contract.
Please note that authority to
sign a purchase order or approve a requisition is not the same as
authority to sign a contract.
Ohio’s Ethics Law
SSU employees are also subject to Ohio’s Ethics Law that
prohibits the sale of goods or services to the University if the
employee or a family member(s) could personally benefit from the
contract or have some other unlawful interest in the contract.
Nor may employees solicit or accept anything of value from a
vendor or potential vendor with the university. These ethical
prohibitions apply to all employees, including those with signature
authority.
Ethics policy 5.32
University Contract Intake
and Review Process Contract review process
outline:
http://www.shawnee.edu/off/cnsl/Routing%20Procedure%20Flow%20Chart%2005-20-11.docx
Contract Intake
Form
State of Ohio Contract Restrictions
Contract Templates
General Counsel-approved contract templates have been created
for certain University divisions and situations.
Use of these templates will expedite the contract review
process, although they must still be submitted to
contracts@shawnee.edu for
appropriate intake.
Again, only employees with proper authorization may sign
template-based contracts.
Commonly
Used Contract Templates:
Consulting Agreement (.docx)
Speaker Contract (.docx)
Small Venue Entertainment
(.docx)
Post-Contract Disputes
Disputes with a vendor that arise after a contract is
made effective, should be reported immediately to the appropriate
division administrator and the General Counsel.
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