| 1) Account Number |
Enter your complete account number (example: 60-5945-6110-0000). |
| 2) Amount |
Enter the amount from "Total" (19) or per object code, if
applicable. |
| 3) Suggested Sources of Supply |
Provide complete name and address of preferred vendor. |
| 4) Deliver to |
Enter the department, building, and room number, where SSU's
Receiving Department should deliver this order. |
| 5) Fiscal Year |
Enter the current fiscal year (i.e., FY2008-09). |
| 6) Date |
Enter the date the requisition is prepared. |
| 7) Deliver on or before |
Enter the date when order is needed. For building
construction, please take into consideration the completion date so that
the room might be prepared for the delivery of equipment or supplies |
| 8) Item No. |
Enter the number, in order, for each item. |
| 9) Complete/Accurate
Specifications |
Enter the complete description of each item. Use catalog
number and sufficiently complete description to obtain desired item. |
| 10) Quantity |
Indicate how many of each item you need. |
| 11) Unit of Quantity |
Enter unit (i.e., each, doz., box, set, carton, pkg., etc.) |
| 12) Price per Unit |
Enter price for unit given |
| 13) Total Cost |
Multiply quantity by the price of the unit to find total cost of
each item. |
| 14) Object Code |
Indicate object code for each item if more than one account number
is used. |
| 15) Initiator |
Enter the name of the person completing the requisition. |
| 16) Dept. |
Enter the name of the requesting department. |
| 17) Phone |
Enter the phone number of the person who can answer questions about
the order in case clarification is required. |
| 18) Date |
Enter the date the initiator signs the requisition. |
| 19) Total |
Enter the total dollar amount of all items ordered. |
| 20) Approved |
Must be approved by one who has budgetary responsibility (i.e.,
president, vice president, dean, director, chair). |
| 21) Approved: Business Office |
Must be approved by staff in the Controller's Office before the
purchase order is issued. |
