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UFS
Meeting Minutes 2001-2002
University
Faculty Senate
Monthly
Meeting
December
13, 2001
4:00
p.m. ATC 134
Call to Order: John
Valentine called the meeting to order at 4:07 p.m.
- Taking
of Roll:
Present:
Trudy Bostick, Cheryl Boyd, Barbara Conn, Mary Dillard,
Barbara Kunkle, Nicholas Meriwether, Jim Miller, Nancy Murray, Bill
Penn, Jerry Ruby, Mendy Sissel, Vivian Mason, Barbara Trube, John
Valentine, Ken Warfield Guests:
Michael Fiske, Michael Field, Larry Lonnie, Tom Stead
- Approval
of Minutes:
Correction:
Present: Barbara Conn
Motion that the
minutes be approved with the correction made by Mendy Sissel; Second
by Trudy Bostick.
- Approval
of Agenda:
Motion that the
agenda be approved made by Mendy Sissel, Second by Nancy Murray.
- Announcements
and Remarks from Senate President: BOT Actions, Minutes of
University Wide Budget, Finance, and Strategic Planning
Committee Distributed
John Valentine
discussed the history of governance at SSU.
Vote taken in October to make the UFS the form of governance
passed with a 2/3 rd approval.
The Amended UFS
Constitution passes providing for increased faculty/committee
representation. This year senators are from both committees for
Faculty Affairs and. The UFS is a representative body with an
amended UFS Constitution providing a streamlined and efficient form
of democracy through Article X.
One of the jobs of the UFS is to fill Committees, however,
there are many committees that do not go through UFS and we are
working to identify a procedural way to go through this
organization. There are many faculty members serving on numerous SEA
committees.
The University-wide
Budget, Finance, and Strategic Planning Committee are helping the
University identify strategies for addressing the current budget
crisis. Roger Murphy
present to discuss/present the work of the committee. A consensus is forming as a necessary solution that is
structural (6% cut in university budgets retroactive as of last
July). Part of the solution is to grow the student body and this
will be done in growing the quality of the university programs.
Board of Trustee
actions, in November there was a meeting to look at 4.1 an oversight
step appropriate for the division administrator, given oversight
role in the expenditure of departmental funds.
The December
meeting included the raising of student tuition.
Dr. Burton Payne was announced as the Chair. The board
approved a search committee. The decision is to wait until March and conduct a search that
will be concluded at the end of nine months.
The search will be for the academic year 2003-2004.
Representation from various groups/committees will include
all groups. UFS has recommended Jeff Baurer and Patric Leedom and
the Board will select one representative.
5. Treasurer’s
Report
Sharon
Scott, Treasurer, reported that the amount of $3, 319.00 is in the
account. The amount of $1200
was spent on printing; $65 for travel; and $100 for Thanksgiving
dinner. The total for
postage was not available at this time.
- University
President’s/Provost’s Report (as appropriate)
No report was
offered at this time.
- Announcements
from the Senate Floor: Roger Murphy addressed the UFS.
The current Budget
challenge is approximately $900,000.00 dollars.
We had a subsidy reduction last year in May and June.
This isn’t the first time.
Second issue, particular line in special supplement.
The supplement has been declining over time. In 1994 a task force said it was to help SSU establish BAC.
programs but the intention was to help area work with “poor”
kids. Reduced each
year. There is nothing that says we won’t lose it all.
The planning is not just to address what the governor did,
but it is important to plan for the reduction of subsidy.
The third issue is inflation in health care.
Inflation in health care is “going nuts” at SSU.
Roger passed out the Health Care Update worksheet with the
great expenditures for Health Care.
Among information
passed out, Roger provided “Expenditure reduction steps taken
to-date in FY 02” and elaborated on each of them.
#1
6.3% across-the-board reduction in the general fund
non-compensation budgets. Really worth $150,000 carry forward
funding, the savings from the previous year, is merged into the
general fund expenditure. Roger
says what he fears is happening, we reduced the general fund budget,
thinking people would reduce their spending, however, people are
shifting their funding.
#2
Financial aid awards are being better administered with
timely reporting by faculty of students not attending class in the
first week of the term.
#3 Reductions
in budgeted positions.
#4
Reduce technology fee expenditures
#5
Initiate health care cost shifting.
#6
Change in prescription program
#7
General freeze on hiring. Exceptions will require
President’s approval.
Tuition raise –
Roger passed out
tuition comparison information for undergraduate, in-state
universities and comparison information with institutions SSU
compete with in the area. Roger
indicated an 8 ˝
midyear increase has been approved.
No one is sure what will happen with the increase.
If we have good academic programs then people should be
willing to pay for them. Larry
Lonnie discussed investing in programs.
We have good programs. The
recent accreditation agencies looked favorably at the resources at
SSU in nursing and teacher education.
Mike Field mentioned other state universities would be
raising their tuitions in the fall.
OU Southern Campus is based around adjunct faculty at a
branch campus and we will not be able to compete with cost of
tuition.
Graduate programs -
Roger passed out the FY 2003 Instruction and Support Subsidy
Per FTE information. Roger
Murphy mentioned the advantage of offering Masters level degrees at
SSU. The subsidy
granted institutions is based on several factors.
We don’t receive state subsidies for Kentucky students;
however, we could at the graduate level.
In Ohio the lion share of the money is driven by enrollment
– tuition and state support. Expense reduction, on issues, enrollment – hope we can do
better in the enrollment arena.
Draft of the
General Fund Budget Prediction, FY2003-FY2005.
Best guess Subsidy Reduction and Tuition Increase Estimates.
Draft document passed out and discussed by Roger Murphy.
John Valentine and
others emphasized that the answers lie in offering quality academic
programs. Barbara
Kunkle mentioned that with the same crew, no investment, no release
time, we are at the max. Michael
Field suggested looking at new programs that have market and prove
themselves with enrollment increases and overtime advance the
institution. Seriously
look at all programs, the financial trends, the enrollment data. Roger suggested classic business analysis-- look at programs.
Look at program changes to give more.
An example is the Nursing Program.
Cheryl Boyd discussed the program has a “gold star”
rating. Two obstacles,
design within program an effective marketing program. Graduates can get into a grad program. Hard time to market program with many clinicals.
Recast program as part of the marketing.
Tom Stead mentioned
ways to piggyback grad programs with the undergrad programs.
Nick discussed the
number of hours required at SSU and that the # of hours are not a
recruiting plus.
Jim Miller
discussed a major paradigm shift, saying if we have an emphasis on
marketing, the “dream machine” logo is not attractive to
traditional, full-time students.
Mike Field said the draft marketing report would be ready in
a week or two. The
consultant will make presentations on his recommendations for
marketing in January.
Larry Lonnie talked
about two discussions – quality and quantity of the program –
and marketing. Michael
Field and Roger Murphy emphasized that the University will invest in
programs that have returns. Larry
Lonnie talked about students from SSU who are now in Ohio State
Medical Program. Scott
Oliver talked about getting more new students in the pre-med
program.
Barbara Kunkle
talked about the “creative tension” that goes on between the
university academicians and the finance people.
It is not clear that a quality academic program can attract
many students – it is a long discussion.
John Valentine says the faculty is willing to look in the
mirror if the university is going to support us.
- Committee
Reports, including Food Services Committee
- Athletic
and Intramural Committee – Jerry Ruby, working on budget and
hired a tennis coach.
B.
Committee on Committees – staffed student conduct committee
with Becky Till and Carlson Yost and Steve raider
C.
Educational Policy and Curriculum Committee: Attachment
Forwarded
(1)
Course Waiver and Substitution Policy
By
Cathy Chaffin
Gary
Gimmer asked about waivers and substitutions of required courses.
Issues
came up and Nick Meriwether suggested Dept. Head to check with the
faculty before the Dept. Head waives a course.
Don’t need approval but will need to consult with the
professor of the course. Cheryl Boyd also discussed the expertise needed by a
professor in order to substitute a course.
Nicholas
Meriwether moved that the waiver and substitution guidelines be
approved with a second by Mindy Sissel.
The vote carried with 13 in favor and 1 abstention.
(2)
Concentration in Photography – 96 students enrolled; number of courses, sufficient courses,
may involve additional faculty in future.
Discussion:
3 adjunct in program at this time.
There are 4 ˝ who are teaching 200 majors; huge number of
adjunct faculty; would like to see a full time person; but can get
off the ground as is; BAC, level II students.
Concern
in time of budget crisis to attract new students;
start and make a concrete demonstration.
Lab equipment there.
Jerry
Ruby moved that Mindy Sissel approve the course with a second.
The vote carried unanimously.
D.
Faculty Affairs and Development Committee:
Attachment Forwarded
(1)
Proposal to use UFS funds for AAHE 10th Annual
Conference:
Barbara Kunkle said
that a panel chaired by Holt, Field, Lorenz, Hilgarth, will be
attending the AAHE’s Annual Conference, therefore she is
withdrawing her proposal to use UFS funds for AAHE 10th
Annual Conference and making a substitution.
Barbara Kunkle
suggests bringing in Craig E. Nelson as a speaker for the faculty.
Research into teaching and learning would be presented.
Barbara is asking for $1,500 from the UFS.
Substitute motion that the senate serve as a co-sponsor.
Motion: Barbara
Kunkle moved that the amount of $1500 be designated to co-sponsor
Craig Nelson as a speaker in the Spring, with a second by Sharon
Scott. The motion
carried with 13 voting “yes” and 1 abstaining.
E.
Fiscal Affairs Committee – Mindy Sissel reported that the
committee met twice for organization and will not meet separately
except for as needed. Entertained speakers from faculty and invited
guests. The dialogue
has been positive and constructive.
The committee is in the process of forming sub committees.
F.
Student Affairs Committee – No report
G.
Facilities Planning Committee – No report
H.
Food Services – Trudy
Bostick is a member of the committee so she spoke about lack of
cooperation with the food service director.
Sharon Scott found that the meal ticket is for faculty who
may use it for several quarters.
Roger said open questions are preferred by the group.
It has been suggested that a market survey be conducted on
campus.
9.
Unfinished Business
10. New Business
11. Adjournment –
John Valentine called for adjournment at 5:45.
Motion:
Nick moved the meeting be adjourned with a second by Nancy
Murray.
Respectfully
submitted,
Barbara Trube,
Secretary
December 13, 2001
Back
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University
Faculty Senate
January
10, 2002
4
PM, ATC 134
Minutes
Call to Order:
John Valentine called the meeting to order at 4:10 p.m.
1.
Taking of Roll:
Present:
Trudy Bostick, Cheryl Boyd, Barbara Conn, Mary Dillard, Larry
Estepp, Sybille Herrmann, Ginnie Hamilton, John Kelley, Barbara
Kunkle, Patric Leedom, Gayle Massie, Nicholas Meriwether, Jim
Miller, Nancy Murray, Scott Oliver, Bill Penn, Jerry Ruby, Sharon
Scott, Barbara Trube, John Valentine, Ken Warfield, Michael Field
Absent:
Mendy Sissel, Vivian Mason, Jerry Holt
Guests: Julia
Basham, Steve Donohue, Sherry Howard, Steve Midkiff
2.
Approval of Agenda
Motion
that the agenda be approved by Sharon Scott; second by Ken Warfield.
3.
Approval of Minutes from December 13, 2001
Motion
that the minutes be approved as written by Barbara Kunkle; second by
Gayle Massie; following a vote, approval was unanimous.
4.
Treasurer’s Report
No
change in the report from December 13, 2001.
Sharon Scott indicated that the printing budget receipts for
the fall quarter were being reviewed to assure proper credit was
given to the appropriate accounts.
5.
Announcements and Remarks from Senate President
John
Valentine introduced the topics to be addressed during the meeting.
He discussed the personnel salary “trimming” of the
budget that will occur at a rate of approximately $38,000.00 per
year over the next three years.
He mentioned discussions that have been opened to investigate
faculty interest in retiring. He
suggested reviewing policy and consideration by EPCC to decide on
“streamlining” issues. John
Valentine reiterated that there is a hiring freeze, and a tuition
increase to meet a budget target, some retirements, and
consolidations of positions. Dr.
Field added, if we didn’t have the 8 ˝% midyear tuition increase,
it would have been difficult. He
indicated future cuts will be in areas other than faculty.
6.
Announcements from the Senate Floor
No
announcements.
7.
Old Business
There
was no old business to discuss at this time.
8.
New Business
Item One:
Report from Vice President and General Counsel, Stephen P.
Donohue
Recommended
changes to Policy 4.51. (Cf. Attachment)
Steve
Donohue sent a Memorandum to John Valentine on the date of January
4, 2002, regarding recommended changes to Policy 4.51.
The packet accompanying the policy contained a rationale for
the change and a copy of the policy that directly affects
administrators. The
memo called for “advice/coordination/impact no later than January
30, 2002” in order that Dr. Field may present to the February 8,
2002, Board of Trustees meeting.
Discussion was had about Policy 4.51 and the request (per
memo) to provide feedback. There
was concern expressed that the language is unclear.
As a result of the discussion, Michael Field affirmed that
the policy only affected administrators and suggested the word
“staff” be changed to “administrators”.
Patric Leedom brought up the point that department chairs
often serve as administrators.
Dr. Field strongly made the point that the contract takes
precedence over policy and that chairs are now on collective
bargaining contracts.
John Valentine suggested that the SEA lawyer look at the policy.
Bill Penn raised the issue that this was a “report” and
suggested writing “excluding faculty” after the word
“staff”.
Patric
Leedom Moved that Policy 4.51 be submitted to the SEA for review;
with a second by Trudy Bostic.
Discussion followed. John
Valentine called for a vote.
The
motion was defeated with 9 against; 8 for; and 1 abstention.
Discussion
followed and additional information was provided by Steve Donohue,
including a copy of the new statute.
Dr. Field again spoke to assure the faculty this pertained to
administrators. It was the expressed desire by members of the UFS to send
things to the SEA if the language is “loose”.
Nicholas
Meriwether moved to answer the memorandum as we have been advised by
Dr. Field and thank Steve Donohue and the administration for their
information item, because there is no impact on faculty; second by
Barbara Kunkle. The
motion carried 13 yeas, to 1 no, and 4 abstentions.
Discussion
continued and points were made that Faculty speaks on policy
SEA
speaks on contract issues, and there is representation of faculty
thorough SEA. Identifying ways to respond to issues are needed.
Item
Two: Report from the
Calendar Committee
Julia Basham,
represented the Calendar Committee to address the scheduling of
finals and the deadline to have grades turned in for the spring
quarter. There was
discussion about work load impact and academic issues.
The question, how can we avoid issues like this, was raised.
Steve Midkiff said historically, a timeline to give
registrar’s office time to process grades and begin the spring
quarter, is the reason for the grade turn-around-time this quarter.
Julia said she believes it happened for financial aid and
grade processing reasons and because the way the calendar fell this
year. We are making up
holidays and this extends calendar. Barb Kunkle mentioned that
pedagogically speaking it is not good to have finals and then grades
due the next day.
John Kelley
reminded faculty about the new policy for exam periods -- faculty
may elect to schedule their exams during any time when their class
would meet. The only
faculty who would have been obligated to give their final on Thurs.
night are faculty who meet once a week and this affects eleven
courses and two full-service faculty on Thursday nights.
Jerry Ruby asked about no break between graduation and summer
school, identifying it as both a work load and an academic issue.
Nick Meriwether said that the EPCC would like to form a
resolution and then the EPCC would then make a comment.
Sybill Herrmann
moved that the EPCC look into the academic impact of the calendar;
second by Ginnie Hamilton.
Discussion was had.
The EPCC wants discrete items.
Members agreed that the calendar is driving some of the
assignments we give students. Ginnie
Hamilton suggested sending out e-mail to ask for recommendations.
Others want the EPCC empowered to look at issues.
John Valentine
called for a vote. The motion carried with one abstention.
Item
Three: Status of CARS
Software in Registrar’s Office
Steve Midkiff Steve
Midkiff addressed CATS and said that there would be movement
starting with registration
in May. It was delayed
because of the fiscal package and will be on track for the fall.
Steve Midkiff said that some things cannot be checked on due
to the size of files, however, if items are on fields in the
computer, these items can be checked.
There was discussion and Steve indicated he would keep the
faculty informed on the progress.
The issue of some
students receiving letters saying they can’t graduate was
discussed. The
recommendation that the letters be bounced off someone and that the
degree audit be checked before letters go out.
Steve indicated that letters will be sent through the
department chairs. Steve
Midkiff said some students walked across stage before receiving a
letter that stated they did meet requirements and that this happens
for different reasons
The issue of having
students enroll in classes prior to meeting prerequisites was
discussed. Not all
classes will be caught by the software.
Steve said he needed feedback and notification by departments
if the software will not catch the prerequisites.
9.
Committee Reports
A.
Athletic and Intramural Committee – No Report
B.
Committee on Committees – No Report
C.
Educational Policy and Curriculum Committee – EPCC will
have a copy of the preliminary report from the contract if
retrenchment of an academic unit. EPCC reviews and comments with an
immediate turn-around so EPCC can comment on the academic impact.
D.
Faculty Affairs and Development Committee –
George
Trampe – Recommendations for new handbook items or modifications
to the Faculty Handbook
E.
Fiscal Affairs Committee- No Report
F.
Student Affairs Committee – No Report
G.
Facilities Planning Committee – No Report
H.
Food Services – No Report
10.
Adjournment – The meeting was adjourned at 5:45.
Back
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University
Faculty Senate
February
14, 2002
4
PM, ATC 134
Minutes
Call to Order –
John Valentine called the meeting to order at 4:10 p.m.
1.
Taking of the Roll
Present:
Trudy Bostick, Cheryl Boyd, Barbara Conn, Mary Dillard, Larry
Estepp, Michael Field, Sibylle Herrmann, Ginny Hamilton, John
Kelley, Nicholas Meriwether, Scott Oliver, Bill Penn, Jerry Ruby,
Sharon Scott, Mendy Sissel, Barbara Trube, John Valentine, Ken
Warfield
Absent:
Barbara Conn, Jerry Holt, Barbara Kunkle, Patric Leedom,
Vivian Mason
Guests:
Elinda Boyles, Barbara Bradbury, Karen Crummie, Stephen
Donohue, Sherry Howard, Tess Midkiff, Kathleen Simon
2.
Approval of Agenda
Mendy Sissel moved
for approval of the agenda; second by Nicholas Meriwether; motion
carried.
3.
Approval of Minutes from January 10, 2002
Nicholas Meriwether
moved for approval of the minutes; second by Sibylle Herrmann;
motion carried.
4.
Treasurer’s Report
No current report.
The report does not come directly to Sharon Scott.
A printout of expenditures will be obtained.
John Valentine said a report will be circulated via e-mail.
5.
Announcements and Remarks from Senate President
Announcements and
remarks from John Valentine introduced discussions about the
missions of SEA and UFS.
6.
Old Business
The revised Motor
Vehicle Policy was presented and discussed.
Scott Oliver shared information about use of personal
vehicles and suggested a need for clarification for faculty and
students traveling in personal vehicles.
Language is still being negotiated regarding the policy of
drivers who may receive a second moving violation for the CWA.
Scott Oliver moved
to accept the policy; second by Larry Estep; motion carried.
7.
New Business
A.
Senate’s Role in Faculty Retrenchment
Information about a
discussion regarding the offering of voluntary retirement options
was shared as an informational item.
It was noted that alternative approaches are being explored.
A letter to all faculty was sent to indicate what SSU is
doing to save money, cut costs, and raise revenue.
Nicholas Meriwether
reported that the EPCC found language acceptable in the proposal.
Clarification was
shared about the Medical Lab Student Program and Marla Thurman’s
decision not to enroll students due to declining numbers last fall.
Larry Estepp and
Cheryl Boyd discussed altering the curriculum of Office
Administration, which is currently an associate degree program.
Although there exists a
clear career path for graduates of the program, there does
not currently exist a clear articulation path into a four-year
program. It was noted
that Office Administration is taking new students.
B.
Senate’s Role in Anti-harassment Policy Resolution
Elinda Boyles,
Karen Crummie, and Stephen Donohue reviewed Policy No. 5.03 and
Unlawful Discrimination and Harassment Policy 5.03REV.
All in attendance received copies of the policies from the
University Policies and Procedures Manual.
The issue of academic freedom was discussed.
Nicholas Meriwether suggested looking at “intent” and
inserting AAUP language specifically for academic freedom.
Stephen Donohue mentioned the need to have a policy in place.
It was suggested that all groups look at the policy and
respond at the end of a 30-day period.
8.
Report from Provost
There is indication
that enrollment holding despite increased tuition.
Tuition will be raised in the fall.
There will be an Open House and 200 prospective students are
anticipated.
John Kelley
suggested the Anti-harassment Policy Resolution be clear on who is
being bound by the policy.
9.
Announcements from the Senate Floor
There were no
announcements from the floor.
10.
Committee Reports
A.
Athletic and Intramural Committee
Jerry Ruby asked for commendation for students.
B.
Committee on Committees
Nicholas Meriwether
mentioned that Kathryn Locke asked for a proxy meetings she could
not attend. There will
be no proxy.
C.
Educational Policy and Curriculum Committee
Information items
were shared. Changes on sequencing of biology courses.
The Calendar was
discussed in terms of academic quality.
Graduation will be held on a Saturday at 10:00 a.m. instead
of on Friday evening because of heat, rain storms, and time for
grade reports.
D.
Faculty Affairs and Development Committee
A report was
submitted by Barbara Kunkle, Chair, and distributed to all in
attendance addressing faculty development.
E.
Fiscal Affairs Committee
Mendy Sissel said
the committee meets on the first Thursday of each month and that 5
subcommittees meet on a regular basis.
F.
Student Affairs Committee – No Report given.
Barbara Conn will e-mail copy of minutes.
G.
Facilities Planning Committee
Elyse Saperstein is
joining the committee.
H.
Food Services
– No Report
13.
Adjournment – The meeting was adjourned at 5:38 p.m.
following a motion by Bill Penn; second by Nicholas Meriwether;
motion carried.
Back
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University
Faculty Senate
March 12, 2002
4 PM, ATC 134
Agenda
Call to Order
1. Taking of the Roll
Present: Trudy Bostick, Cheryl Boyd, Mary Dillard, Larry Estepp, Sybille Herrmann, Ginnie Hamilton, John Kelley, Barbara
Kunkle, Nicholas Meriwether, Gayle Massie; Jim Miller, Nancy Murray, Scott Oliver, Bill Penn, Steve Rader, Jerry Ruby, Sharon Scott, John Valentine, Ken Warfield
Absent: Mendy Sissel, Vivian Mason, Jerry Holt, Barbara Conn, Michael Field, Barbara Trube
Guests: Tom Stead, Elaine Hairston
2. Approval of Agenda
Valentine requested that the Agenda be rearranged so that after approval of the minutes and treasurer’s report that Dr. Elaine Hairston give her presentation because she had to return to Columbus.
Nick Meriwether moved that agenda be approved; second by Nancy Murray. Valentine called for a vote: motion
carried.
3. Approval of Minutes from February 14, 2002
Minutes were approved as amended:
Additions: Add to the list of absences: Gayle Massie, Jim Miller, Barbara Conn
4. Treasurer’s Report
Sharon Scott reported that the balance is $17,042.91.
5. Announcements and Remarks from Senate President
Dr. Elaine Hairston, Search Consultant from Academic Search
Dr. Hairston stated she was a native of southern Ohio and had a very strong interest in seeing SSU succeed as a university and, therefore, had a great interest in having SSU choose the best leader as president. She stated that the search process included not only identifying presidential prospects but representing SSU to these prospects. She wants to “sell” SSU to candidates and represent both challenges and opportunities that SSU presents so that SSU can hope to select the best possible match as president. She stated further that we should not undertake the search asking ourselves, “What if this new president won’t stay?” Rather, we should think positively and interact with candidates in a way that welcomes them to meet the challenges and seize the opportunities our institution presents. They hope to have someone on board before the academic year 2003 – 2004. Dr. Hairston indicated the faculty is represented on the search committee by Drs. Jeff Bauer and Janet
Gallaher; the student representative is Ray Musser; the alumni representative is Stephanie Neff; the Board representatives are George Clayton, Kay Reynolds, Dr. Burton Payne, and George Davis; and the community is represented by Sandy White. The search committee’s adviser is Frank Waller.
She then asked members of the senate what they were looking for in a new president. Nicholas Meriwether mentioned the need for someone who is a good fundraiser. Tom Stead raised the issue of someone who can acquire additional student housing and would be open to new program initiatives. Barbara Kunkle mentioned someone who would have a strong interest in faculty development. John Valentine mentioned growing the size of the student body as a priority, as well as someone who would appreciate the strengths and challenges of working with a faculty from two different colleges. Sharon Scott added the wish for someone who had a good sense-of-humor. Additional remarks were recorded by Dr. Hairston for later review.
Dr. Hairston concluded by asking each member of the senate to come up with a word or phrase that described the quality of a new president and indicated the words chosen were the same as all other groups she addressed about this important search. John Valentine thanked Dr. Hairston on behalf of the faculty.
6. Old Business
Review of Provost’s Preliminary Report on Retrenching the Department of Medical Laboratory Science/Medical Laboratory Technology
Nick Meriwether invited comments on the list of concerns that EPCC had regarding the preliminary report that was included in the meeting packet. On the date of 3/5/02, the committee voted against the report by 9 to 1. The Report did not distinguish between the 2-year and 4-year program related to the 4-yr program producing the deficit. Meriwether indicated the numbers were not sufficient enough to warrant retrenchment of the program and asked members to look at the seventh bullet on the report where Mary Linde provided evidence that there is a national need for bachelors degree med/lab students countering the report’s claim based on the Cleveland area that med/lab programs are in decline or no longer satisfy the needs of the job. In an addition, an explanation for the difficulty of retaining 2-year students for the 4-year degree was offered by Carlson Yost, who observed that the structure of the current 2-year program. Yost said that the Med-Lab degree people simply won't allow someone to transfer into the program after 2 years. John Kelley said that he had supplied the committee with additional information and that the report was now in the hands of President Field. .
Nick Meriwether moved that the UFS not approve the Preliminary Retrenchment Report. There was a second. Discussion followed. Valentine called for a vote: Motion carried 14 to 0, with 3 abstentions.
7. New Business
Freshman Forgiveness Policy
Discussion was held regarding a Freshman Forgiveness Policy. An e-mail from Steve Midkiff to Nick Meriwether asked UFS what stance we want to take. John Valentine read the e-mail to the members asking the will of the senate. Should EPCC look at such a policy? Sharon Scott asked for specific information regarding the selection of specific grades or quarters. Steve Rader explained that there were examples of policies that allow students to get their feet on the ground and enable students to gain a new start without being put on probation. Barbara Kunkle said she does not think that one quarter is enough. John Kelley spoke to the numerous ways this can be designed. The UFS does not have to decide the process, however, they need to decide if this should be pursued. Tom Stead and Mary Dillard stated that many students do not withdraw appropriately. Barbara Kunkle said she felt that this should be pursued by EPCC because of the academic culture.
Jerry Ruby moved that we pursue this and recommend further development by the Office of the Registrar; second by Trudy
Bostick. Discussion followed. Jerry suggested we very much approve the policy but need to know exactly what policy is, return to the UFS for acceptance, then forward to the
EPCC. UFS strongly endorses work up of a policy by the Registrar’s Office. Ginny added that a student forgiveness policy was developed in the past but was rejected. John Valentine called for a vote; the vote passed 14 to 0, with three abstentions.
Examination of Articulation Agreements
Valentine said it has come to our attention through the Natural Science Department that one of the articulation agreements is such that students are not required to take the upper level courses necessary to receive a degree in natural science. Sybille Herrmann was invited to speak to the agreement with Southern State Community College. Herrmann indicated transfer students had hours in lower level courses that were transferred in as upper level courses and that some students were graduating without upper level science courses. Herrman suggests EPCC review this process and look at the courses. Cheryl Boyd indicated she was consulted regularly by the Registrar’s Office concerning these matters. Discussion was held about the Nursing Program and the review process about articulation of courses. The process of review and equivalencies were determined some time ago. Comments about articulation in Math and Science were added. The question about a general state-wide agreement was raised and the need to discuss agreements with chairs. It was argued that the Chairs need to be consulted. John Kelley commented on the general articulation agreement. Valentine called for a motion.
Sharon Scott moved to have Steve Midkiff come before the UFS. Herrmann asked for an amendment to invite Steve Midkiff and Rob Mauldin to come before the UFS to address the issue of articulation and discuss the university policy. Sharon Scott so moved; second by Sybille Herrmann. Valentine called for a vote; motion carried 16 to 0.
Valentine said he would e-mail all chairs to look at articulation agreements for programs and for chairs to attend the next UFS meeting.
Valentine indicated a need to postpone Committee Reports until the next meeting and move to the EPCC Committee reports.
1. Report from Provost
Due to time, there were no comments.
2. Announcements from the Senate Floor
Due to time; there were no comments.
3. Committee Reports
A. Athletic and Intramural Committee
B. Committee on Committees
C. Educational Policy and Curriculum Committee
(1) Items for Information or Action
Course Deletion Proposal: Sam Coppoletti, Sponsor
Course Addition Proposal: Bob Deal, Sponsor
Geology Concentration within a BS degree: Jeffrey Bauer, Sponsor
Meriwether indicated nothing had to be acted upon immediately unless Herrmann thought the Speech requirement for the Natural Science/Biology degree needed to be immediately addressed. The UFS decided to postpone addressing the items.
(2) Sub-committee on the Calendar
D. Faculty Affairs and Development Committee
E. Fiscal Affairs Committee
E. Student Affairs Committee
F. Facilities Planning Committee
G. Food Services
Tentative – Results of January 2002 Sodexho Marriott Survey
13. Adjournment:
John Valentine called for adjournment at 5:30; second by Meriwether. Motion carried.
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