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University Faculty Senate
Constitution
Shawnee State University Approved by the Membership
University Faculty Assembly January 20, 2000. Forwarded
to President James P. Chapman, Ph.D. January 21, 2000.
Sharon Musser Scott, MSN, M.Ed., RN University Faculty
Assembly President, 1999-2000 Associate Professor
Shawnee State University Department of Nursing.
Revised and approved Fall 2001.
CONSTITUTION OF THE UNIVERSITY FACULTY SENATE ARTICLE
I: NAME, DEFINITION, PURPOSE, AND AUTHORITY
SECTION 1.1 NAME-The name of this organization shall
be the University Faculty Senate (UFS) of Shawnee State
University.
SECTION 1.2 DEFINITION-The University Faculty Senate
is a vital part of Shawnee State University’s
governance structure. The UFS is a faculty governance
structure that assists in carrying out the mission of
the University in an effective, efficient, and orderly
manner. It encourages the participation of all members
of the academic community. The UFS provides a forum for
full consideration of policy recommendations for Shawnee
State University.
SECTION 1.3 PURPOSE-The purpose of the UFS shall be
to provide a means to assure that the collective
knowledge, experience, and judgment possessed by its
members are instrumental in developing and recommending,
in a timely manner, academic-related policies.
SECTION 1.4 AUTHORITY-The function of the UFS shall
extend to initiating, formulating, and recommending to
the University President policies affecting matters of
concern to the University. The intent is that the UFS
shall consider and make policy recommendation(s) to the
Board of Trustees, through the University President.
1.4.1-All recommendations of the UFS shall be
addressed to the University President for consideration.
The University President shall act upon the
recommendations within 30 working days (See Section
5.11). Action shall be defined as approving, returning
for reconsideration, or disapproving said
recommendation(s).
1.4.2-If the University President approves the
recommendation(s), he or she shall choose one of the
following actions: (1) forward to the Board of Trustees
with recommendation for approval, or (2) forward to the
appropriate University agency for implementation.
1.4.3-If the University President returns the
recommendation(s) to the UFS for reconsideration the
recommendation shall be accompanied by specific
suggestions for revision.
The UFS may then reconsider and resubmit the
recommendation(s) with or without revision, at which
time the University President shall approve or
disapprove the recommendation(s).
1.4.4-If the University President disapproves of the
recommendation(s) his or her disapproval shall be
directed to the UFS President accompanied by a written
rationale so that the UFS may reconsider the issue prior
to any action.
The UFS’s reconsidered recommendation(s) shall be
forwarded to the University President within 30 working
days. In the event that the University President still
disapproves and chooses to forward his or her own
recommendation to the Board of Trustees, the UFS shall
have the option of presenting its separate
recommendation(s) and rationale through the UFS
President/Vice President concurrently with the
University President’s recommendation(s) at a meeting
of the Board of Trustees.
1.4.5-The Board of Trustees shall communicate its
approval or disapproval of UFS recommendation(s) to the
University President, who shall then advise the UFS
President. If the Board disapproves the UFS
recommendation(s), its action shall be accompanied by an
explanation for the disapproval to the University
President, who shall provide such explanation to the
University Faculty Senate President.
1.4.6-All University personnel are expected to
cooperate with the UFS Committees on all matters of
official business.
1.4.7-The UFS President shall be notified five days
in advance of a Board of Trustees meeting of all
matters, concerns, and issues to be considered by the
Board of Trustees. If the UFS President determines that
said concerns are academically related, they shall be
presented to the UFS.
ARTICLE II: MEMBERSHIP
SECTION 2.1 MEMBERSHIP-Membership in the UFS shall
consist of the following Faculty Affairs and Development
Committee full-service faculty:
Officers of the UFS (4)
President
Vice
President
Secretary
Treasurer
Representatives from the College of Professional
Studies (6)
Business (2)
Engineering
Technologies (2)
Health
Sciences (2)
Representatives from the College of Arts and Sciences
(6)
English and
Humanities (1)
Fine,
Digital & Performing Arts (1)
Mathematics
(1)
Science (1)
Social
Science (1)
Teacher
Education (1);
Faculty-at-Large-Members
(6 5)
College of
Arts and Sciences (3 2)
College of
Professional Studies (2)
University-at-Large
(1).
Ex officio members (non-voting) are:
President of
the University
Vice
President of Academic Affairs (Provost)
Dean of Arts
and Science
Dean of
Professional Studies.
SECTION 2.2 VOTING MEMBERSHIP-The voting membership
of the UFS shall consist of Faculty Affairs and
Development Committee full-service faculty members who
are either UFS officers (4), or elected faculty
representatives from the College of Arts and Sciences
(6) or College of Professional Studies (6), or the
faculty-at-large members (5).
Ex officio members of the Senate may make motions at
the Senate meetings, and bring forth issues and
concerns, but may not vote.
ARTICLE III: EXECUTIVE BOARD
SECTION 3. 1 MEMBERSHIP-The Executive Board shall
consist of the UFS officers and the University-at-large
representative.
SECTION 3.2 OFFICERS-The UFS President shall serve as
the Executive Board Chair; the UFS Vice President shall
serve as the Vice Chair.
SECTION 3.3 FUNCTIONS-The UFS President shall call
meetings of the Executive Board at least once per month
from October through May. The Executive Board shall be
the only body empowered to refer UFS business to the
appropriate committees. This Board shall also set the
agenda for UFS meetings, monitor and report on the
status and implementation of actions taken or
recommended by the UFS, and the various committees,
conduct membership standing reviews as necessary, and
compile the annual report. The Executive Board’s
primary function is to coordinate the business of the
Senate, and not to rule on committee recommendations.
ARTICLE IV: DUTIES OF UNIVERSITY SENATE OFFICERS
SECTION
4.1
THE UFS PRESIDENT-The University Faculty Senate
President shall: (1) conduct UFS and Executive Board
meetings, (2) sign official documents and forward the
UFS policy recommendations to the President, (3) serve
as principal spokesperson for the UFS, but may appoint
the Vice President as spokesperson as needed, (4)
monitor the performance of the UFS and make
recommendations to the UFS or its committees for the
better ordering of the body, (5) report to the UFS any
matters that he or she or other senators deem of
importance to that body, including the status of the UFS
recommendations to the President of the University, (6)
promote University-wide knowledge of the UFS workings,
and (7) chair the Committee-on-Committees. The President
of the University Faculty Senate shall have a Continuing
Contract.
SECTION 4.2 VICE PRESIDENT-The UFS Vice President
shall: (1) preside over/or chair meetings of the UFS
and/or Executive Board in the absence of the UFS
President, (2) give Executive Board reports at UFS
meetings, (3) attend standing committee meetings when
needed, (4) chair the EPCC, and (5) carry out duties as
delegated by the UFS President.
The Vice President of the UFS shall have a Continuing
Contract.
SECTION 4.3 SECRETARY-The secretary shall perform the
customary duties of the office including
(1) taking roll and coordinating general
membership meeting minutes, (2) providing an agenda
packet to each UFS Senator and to all full-service
faculty no less than five (5) working days prior to each
meeting, (3) providing electronic copies of meeting
minutes to all faculty, Senators, and the university
community within five (5) working days following each
meeting, (4) distributing hard copies of officially
approved meeting minutes to each academic department
office, University President’s office, and (5)
providing a schedule of deadlines to Executive Board
members. Hard copies of official minutes shall be
distributed to Senate members with the agenda packets
for the following month’s meeting. Officially approved
copies of meeting minutes shall be made available via
electronic mail to all faculty and administrators within
one week of being approved. The secretary shall keep and
maintain an archive of University Faculty Senate meeting
minutes in the University Library.
SECTION 4.4 TREASURER-The UFS Treasurer shall
administer the funds/budget of the UFS, keep current
records of receipts and disbursements, and submit
monthly reports and an annual financial report to the
UFS.
SECTION 4.5 DUTIES OF SENATE MEMBERS-The members of
the UFS are obligated to represent their constituency in
good faith by attending sessions and reporting on
issues, concerns, and problems.
SECTION 4.6 RECALL OF OFFICERS AND SENATORS-Officers
and Senators of the UFS may be recalled for misfeasance,
malfeasance, or nonfeasance in office. Missing three
senate meetings in a year shall result in the dismissal
of the officer/senator. Recall proceedings can be
initiated by a petition signed by 20% of the
full-service faculty and presented to the UFS Executive
Committee, which shall conduct a recall vote.
A 50% plus one vote of all full-service faculty
members of an officers’/senators’ constituency
against an officer/senator shall result in a recall.
Elections shall be held to replace said officer/senator
by the UFS (See Bylaws).
SECTION 4.7 PARLIAMENTARIAN-The UFS President may
annually appoint a Parliamentarian. Except where this
Constitution and its Bylaws differ, Robert’s Rules of
Order shall be deemed authoritative on procedure.
ARTICLE V: UNIVERSITY SENATE PROCEDURES
SECTION 5.1 MEETINGS-All meetings of the UFS shall be
open to all interested parties.
SECTION 5.2 REGULAR MEETINGS-The UFS shall meet each
month of the academic year, normally at 4:00 p.m. on the
second Thursday. Dates and times for meetings shall be
established in the annual agenda.
SECTION 5.3 SPECIAL MEETINGS-The UFS President may
call a special meeting of the UFS either upon his or her
own initiative or upon petition of at least four (4)
Senators, provided that an announcement of such a
meeting and its agenda is made at least seven (7)
working days prior to the meeting. Announcement shall be
made via an e-mail distribution list.
SECTION 5.4 CANCELLATION OF MEETINGS-Regularly
scheduled meetings of the UFS may be canceled by the UFS
President with the consent of the majority of the UFS
executive board. In the event of such a cancellation,
the UFS President shall convey a reason for cancellation
along with the notice to the University community.
SECTION 5.5 JURISDICTION OVER COMMITTEE
WORK-Committee Chairs shall make regular reports on
committee progress to the UFS. By an affirmative vote of
a simple majority of the voting members present, the UFS
may discharge a matter from a committee and bring the
matter to the floor for action, including reassignment.
SECTION 5.6 QUORUM-Three-fifths of the total voting
membership of the Senate (13) members shall constitute a
quorum.
SECTION 5.7 VOTING-Voting on all matters other than
elections, constitutional amendments, and membership
shall be by a show of hands, except when at least five
(5) UFS voting members request a secret ballot. Passage
of a resolution shall require an affirmative vote by a
simple majority of voting members present.
SECTION 5.8 TIE VOTES-In the event of a tie vote, the
UFS President’s vote shall be considered the
tiebreaker. If in a tie vote the UFS President does not
vote or abstains, the motion is defeated.
SECTION 5.9 BYLAWS-The Senate shall adopt such bylaws
as are necessary to carry out the provisions of this
Constitution. (See Article IX).
SECTION 5.10 ATTENDANCE-Regular attendance at UFS
meetings of elected Senators, is expected. Prior to each
annual UFS election, the secretary shall electronically
distribute to the academic departments the attendance
record of all UFS voting members for the past year. Any
member of the UFS who misses (3) regularly-scheduled
meetings during the course of the calendar year shall
immediately be dropped from the UFS. Within 30 calendar
days, an election shall be held to fill the position.
The UFS secretary shall inform the Executive Committee
of the member’s inactivity, and the Executive Board
shall take appropriate action. The UFS President may
make a temporary appointment to fill the vacancy until
the election is held.
5.11 "Working days" refers to Mondays
through Fridays when regular classes are scheduled at
SSU. Holidays and breaks between academic quarters are
not "working days" for such purposes.
ARTICLE VI: FINANCES
SECTION 6.1 UNIVERSITY FUNDING-The University shall
finance the activities of the UFS subject to the regular
budgeting process.
SECTION 6.2 MONETARY CONTRIBUTIONS-The UFS may accept
monetary contributions and authorize disbursement as
deemed appropriate.
SECTION 6.3 SECRETARIAL SUPPORT-The University shall
fund the operation of a University Faculty Senate office
where historical records and documents can be
maintained, and UFS business conducted. The University
shall supply the UFS office with a mail drop, telephone,
computer and printer. The UFS President shall be given a
one-course per quarter reduction throughout the academic
year for the purpose of conducting UFS business.
ARTICLE VII: COMMITTEES SECTION
7.1 ESTABLISHMENT AND TERMINATION-The UFS shall
establish committees to carry out its business.
Alternatively, the UFS may terminate committees.
SECTION 7.2 STANDING COMMITTEES-The following
standing committees shall conduct business as
appropriately referred to them by the Executive Board:
1
Committee-on-Committees
2
Educational Policies and Curriculum Committee
3
Faculty Affairs and Development Committee
4
Fiscal Affairs Committee
5
Student Affairs Committee
6
Facilities Planning Committee
7
Athletic and Intramural Committee
Standing committees may be created or eliminated by
constitutional amendment. Membership, term, and charge
of such newly created committees shall be defined.
SECTION 7.3 AD HOC COMMITTEES-The UFS shall establish
ad hoc committees by a simple majority of the voting
members present. An ad hoc committee shall have a
specified charge and a date by which its charge is to be
carried out. An ad hoc committee shall be dissolved
unless its expiration date is extended by a simple
majority vote of the voting membership.
ARTICLE VIII: REPRESENTATION/ELECTIONS
SECTION 8.1 ELECTIONS-Elections of UFS officers and
senators shall be conducted annually during the first
week of the month of May. Ten days
before a vote is taken to fill a Senate position, the
Chair of the Committee on Committees will
electronically solicit the faculty for nominations.
Faculty members will then have 10 working days to vote
by secret ballot for the nominee of their choice.
SECTION 8.2 NOTIFICATION OF SENATE ELECTIONS
/COMMITTEE ASSIGNMENTS-No later than June 15 annually,
the UFS President shall submit to the University Faculty
Senate’s Secretary and to the University President
official rosters of new Senators and committee
assignments.
SECTION 8.3 TERM OF MEMBERSHIP-A term of a Senator
shall be for two years. Officers currently elected for
the 1999-2000 initial academic year shall serve
staggered terms of two years. Beginning in 1999-02, the
terms of newly-elected officers shall be staggered.
Official terms for new officers begins June 15. The
committee-on-committees of the UFS shall establish
staggered terms for current officers and elected
senators.
SECTION 8.4 MID-TERM VACANCIES-In the event of a
resignation or vacancy, an election shall be held to
fill said vacancy within (30) thirty working days.
SECTION 8.5 ELECTION DISTRICTS-For purposes of this
organization, election districts for faculty shall be
defined as the following instructional units:
Business
Administration
English
and Humanities
Fine,
Digital & Performing Arts
Health
Sciences
Industrial
and Engineering Technology
Mathematical
Sciences
Natural
Sciences
Social
Sciences
Teacher
Education
SECTION 8.6 FACULTY REPRESENTATION-Faculty
representation to the Senate shall apportion Senator(s)
from each of the districts. Each district shall be
responsible for electing its representative. District
Seats (12):
Business
Administration (2)
English and Humanities (1)
Fine,
Digital & Performing Arts (1)
Health
Sciences (2)
Industrial
and Engineering Technology (2)
Mathematical
Sciences (1)
Natural
Sciences (1)
Social
Sciences (1)
Teacher
Education (1)
SECTION 8.7-Five (5) at-large UFS Senators shall be
elected from the faculty community; two (2) from the
College of Professional Studies; two (2) from the
College of Arts and Sciences; and one (1) University
Senator at large. Each shall serve two (2) years.
ARTICLE IX: CONSTITUTION AND BYLAW AMENDMENTS
SECTION 9.1 PROPOSING CONSTITUTIONAL AMENDMENTS-
Amendments to this Constitution may be proposed to the
full-service faculty by a petition signed by twelve (12)
Senators of the UFS and presented to the UFS President.
SECTION 9.2 NOTIFICATION OF MEMBERS- The proposed
amendment and notice of the full-service faculty
meeting, at which the matter is to be discussed, shall
be distributed by the UFS secretary to all full-service
faculty and ex-officio members at least seven (7)
working days prior to the meeting. Any full-service
faculty member may attend the meeting at which the
proposed amendment is to be discussed and may address
the issue.
SECTION 9.3 CONSTITUTIONAL AMENDMENT
RATIFICATION-Ratification of amendments to this
Constitution shall require approval by secret ballot of
two-thirds majority of the full-service faculty. The UFS
Committee-on-Committees shall conduct the vote within
two weeks of the full-service faculty meeting.
SECTION 9.4 BYLAWS AND AMENDMENTS TO
BYLAWS-Amendments to the Bylaws of this Constitution may
be recommended by twelve (12) Senators. The UFS
secretary shall distribute the proposed Bylaw changes to
all full-service faculty and ex-officio members at least
seven (7) working days prior to the full-service faculty
meeting. Any full-service faculty member may attend the
meeting at which the amendment is to be discussed and
may address the issue. All full-service faculty are
eligible to vote. The Bylaws to this Constitution may be
established and amended by a majority vote of those
members voting. The UFS Committee-on-Committees shall
conduct the vote within two weeks of the full-service
faculty meeting.
ARTICLE X: FACULTY
OVERSIGHT RIGHTS
If 30 % of the full-service faculty members
disapprove of an action taken by the UFS, they may
appeal the action to the UFS. A signed petition
including the signatures of at least 30% of eligible
faculty members must be presented to the University
Faculty Senate Executive Board within fifteen working
days (15) subsequent to the publication of the UFS
minutes of the UFS action requesting a general
membership meeting of the faculty to discuss the action.
The President of the University Faculty Senate shall
call the general membership meeting and preside at the
meeting. If 50% + 1 of all full-service faculty members
vote to send the action back to the UFS for
reconsideration with recommendation for change, the UFS
must reconsider the action.
BYLAWS TO ARTICLE V: UNIVERSITY FACULTY SENATE
PROCEDURES
SECTION 5.1
ORDER OF BUSINESS-At regular meetings, the order of
business shall be:
Call to
Order
Roll Taking
Approval of
Minutes
Approval of
Agenda
Announcements
and Remarks from the Senate President
Treasurer’s
Report
President’s
Report / Provost’s Report (as appropriate)
Announcements
from the Senate Floor
Committee
Reports
Unfinished
Business
New Business
Adjournment
SECTION 5.2.1 SENATE MATTERS-Matters for
consideration by the UFS may be referred to the UFS by
"any member" of the University community. Such
requests must be in writing and may be made to the UFS
Executive Board. The Executive Board shall direct
requests to the appropriate committee, and inform the
UFS of the request. Any member of the University
community desiring to address the UFS or any of its
standing committees must submit a request to be placed
on the agenda at least ten (10) working days prior to
the scheduled meeting. The President or Chair of the
standing committee may deny a request, but he or she
must submit to the requestor in writing the rationale
for denial. The requestor may seek an override by
obtaining a simple majority vote of members of the
Executive Committee. Any member of the University
community may inquire in writing as to the status of any
matter referred to the UFS. A member of the Executive
Board shall respond to the inquirer in writing.
SECTION 5.3 STATE OF THE UNIVERSITY REPORT-The
President of the UFS shall issue a State of the Senate
Report prior to October 15 each year to all faculty and
UFS members. This report shall contain at least the
following elements: significant accomplishments and
events of the previous year, goals for the coming year,
and a list of suggested matters to be addressed by the
UFS during the upcoming year. The written report shall
be distributed to each UFS Senator and shall be
distributed via electronic mail to all subscribers. The
President of the University shall address each newly
elected UFS at its first meeting in the fall. At such
time the University President shall give a "State
of the University Address," as well as instruct UFS
members with regard to their responsibilities.
Attendance is open to the University community.
BYLAWS TO ARTICLE VII: COMMITTEES SECTION
7.1.1
GENERAL RESPONSIBILITIES OF COMMITTEES-The responsibilities of each
standing committee shall include but not be limited to:
1.
initiating study of new issues and/or initiating
review of existing policies as deemed necessary on
matters related to its charge;
2.
recommending to the UFS as a whole the
appointment of sub-committees as defined below for the
purpose of dealing with specific matters relating to the
charge of the committee;
3.
receiving and considering matters referred to it
by the Executive Board;
4.
receiving matters referred to it by members of
the University community and forwarding them to the
Executive Board;
5.
preparing a Committee Annual Agenda;
6.
updating the Committee Annual Agenda as
appropriate;
7.
preparing an Annual Report;
8.
acting ethically and professionally.
Committee Recommendations shall be forwarded to the
Executive Board for consideration by the UFS as a whole.
The Committee Annual Agenda shall include a list of
suggested matters to be addressed during the year. The
written Committee Annual Agenda shall be distributed to
the Executive Board and to each UFS Senator by November
1 of each year and shall be distributed via electronic
mail to all subscribers. The committees’ Annual
Reports shall summarize significant accomplishments and
events of the year and shall be forwarded to the
Executive Board by July 1. The Executive Board shall use
each committee’s report to compile a University
Faculty Senate Annual Report. The written University
Faculty Senate Annual Report shall be distributed to
each UFS Senator, and to the University President and
shall be distributed via electronic mail to all
subscribers. Committees shall call meetings a minimum of
once per month.
SECTION 7.2.2 SUB-COMMITTEES-The University Faculty
Senate may appoint a sub-committee of an existing
Committee or of the Executive Board to deal with
appropriate matters. Establishment of a sub-committee
shall require a simple majority of the voting members
present at a UFS meeting. The UFS shall specify a
written charge or mission and reporting requirements
when it establishes a sub-committee. At the beginning of
each year the Executive Board shall review the charge of
each sub-committee and take one of the following
actions: (1) reaffirm the charge of the sub-committee in
writing to the parent committee, (2) recommend to the
UFS as a whole a modification of the charge of the
sub-committee, or (3) recommend to the UFS as a whole
the dissolution of the sub-committee. Modification or
dissolution shall require a simple majority vote of the
UFS. Sub-committees may include members of the
University community who are not Senators. The Executive
Board shall approve appointments to sub-committees. The
Chair of the subcommittee shall report and make
recommendations to its parent committee, which in turn
shall report to the Executive Committee and make
recommendations to the UFS as a whole.
SECTION 7.2.3 STANDING COMMITTEES
The University Faculty Senate shall have the
following standing committees:
Committee-on-Committees
Educational
Policy and Curriculum Committee
Faculty
Affairs and Development Committee
Fiscal
Affairs Committee
Student
Affairs Committee
Facilities
Planning Committee
Athletic and
Intramural Committee
All standing and ad hoc committees are required to
have 50% + 1 of attending members vote to finalize
action on an issue(s).
SECTION 7.2.4 COMMITTEE-ON-COMMITTEES
Membership (Voting):
President
and Vice President of the UFS
Faculty
at-large members (3).
The UFS
President shall act as Chair.
Faculty-at-large members shall be appointed by a
simple majority vote of approval of the Executive Board.
However, there must be (1) at-large Senator from the
College of Arts and Sciences, and (1) at-large Senator
from the College of Professional Studies. Charges-The
committee’s activities shall include but not be
limited to conducting all nominations and elections
called for in the constitution and filling all appointed
positions. The
committee shall meet with any other committee(s) and
University personnel on matters of common interest.
SECTION 7.2.5 EDUCATIONAL POLICIES AND CURRICULUM
COMMITTEE (EPCC)
Membership – (Voting) The vice president of the UFS
who shall chair the EPCC. One representative from each
of the following areas:
English and Humanities (1); Business (1); Health
Sciences (1); Industrial and Engineering Technology (1);
Mathematics (1) Natural Sciences (1); Social Sciences
(1); Teacher Education (1); Fine Digital and Performing
Arts (1); and (3) Members-at-large elected by the
College of Professional Studies. Ex-officio Membership
– (Non-voting) The Provost, Dean of the College of
Arts and Sciences, Dean of the College of Professional
Studies, GEP Director, University Registrar, Director of
Assessment or designee, and Director of the Library or
designee.
Charges-The committee’s activities shall include
but not be limited to: 1. recommending the establishment
of educational goals and policies; 2. initiating study
of new issues and/or initiating review of existing
policies as deemed necessary on matters relating to the
academic programs of the University; 3. reviewing new
degree programs proposed by various instructional units
of the University; 4. considering for recommendation
curricular changes proposed by the various instructional
units of the University; 5. receiving and considering
policies pertaining to curriculum; 6. receiving and
considering matters regarding academic freedom and
misconduct; 7. receiving and considering policies
regarding academic eligibility and academic
scholarships; 8. reviewing as appropriate the
implementation of approved academic policy
recommendations for the purposes of: (a) determining
that the intent of UFS policy recommendations has been
achieved, and (b) proposing, as necessary, additional
academic policy recommendations. In carrying out items 1-5
8 above, the committee shall take cognizance of the
financial implications of academic policies and
proposals.
SECTION 7.2.6 FACULTY AFFAIRS AND DEVELOPMENT
COMMITTEE Membership (Voting) - (1) faculty Senate
member appointed by the Committee-on-Committees who
shall chair the committee; (2) elected representatives
from the College of Professional Studies; and (2)
elected representatives from the College of Arts and
Sciences. Ex Officio Membership (Non-Voting)- the
Provost, the Dean of the College of Professional
Studies, and the Dean of the College of Arts and
Sciences.
Charges-The committee’s activities shall include,
but not be limited to: 1. developing recommendations on
matters relating to faculty status such as criteria and
procedures for faculty appointment, reappointment,
tenure, and promotions when such matters are not
specified in a collective bargaining agreement, and
review and determine the need for non-replacement and
non-new-program full-time faculty. 2. awarding the
faculty scholarship; 3. receiving and considering
matters regarding academic freedom; 4. receiving and
considering matters regarding academic misconduct; 5.
recommending and reviewing policy on the following: a.
faculty development; b. applications for leaves with pay
and/or support; c. applications for leaves without pay;
d. research and creative activities support; e.
activities designed to sensitize faculty to equal
opportunity and affirmative action issues; f. continuing
education activities designed to enhance faculty skills
and/or knowledge. The
committee shall meet with any other committees on
matters of common interest.
SECTION 7.2.7 FISCAL AFFAIRS COMMITTEE Membership
(Voting Members)-Voting members shall consist of (2) UFS
faculty Senators appointed by the
Committee-on-Committees; (1) faculty representative
elected by the College of Arts and Sciences; and one (1)
faculty representative elected by the College of
Professional Studies. A faculty Senator shall be elected
chair of the committee. Ex Officio Membership
(Non-Voting)-the Vice President for Business Affairs,
the Director of University Information Services, and the
Provost ; (1) administrative representative elected by
the administration; (1) staff representative elected by
the hourly employees; and (1) student representative
elected by the students.
Charges-The Committee’s activities shall include:
1. examining, evaluating, and participating in the
University budgeting process; 2. examining the
University budget and recommending priorities for
expenditures in support of instructional programs; 3.
encouraging the use of faculty expertise in budget
matters; 4. recommending policy related to the use of
technology by the University; 5. recommending to the
President of the University the UFS’s approval or
disapproval of the University budget.
SECTION 7.2.8 STUDENT AFFAIRS COMMITTEE
Membership: (Voting)-(5) faculty representatives:
Senator
appointed by the Committee-on-Committees (1)
faculty
elected by the College of Arts and Sciences (2)
faculty
elected by the College of Professional Studies (2)
A faculty Senator shall be elected chair of the
committee. Ex officio Membership (non-voting)-the Vice
President of Student Affairs; (1) academic department
secretary representative elected by hourly employees;
(1) administrative representative elected by the
administration; (2) student representatives elected by
the students. Charges-The committee’s activities shall
include but not be limited to: 1. initiating study of
new issues and/or initiating review of existing policies
as deemed necessary on aspects of University life that
relate to and affect students and their academic
performance; 2. reviewing and making recommendations of
policies submitted to the committee on aspects of
University life that relate to and affect students and
their academic performance; 3. reviewing and
recommending policy with respect to admissions,
counseling, non-academic scholarships, financial aid,
student employment, discipline, and the like.
SECTION 7.2.9 FACILITIES PLANNING COMMITTEE
Membership (Voting)-(4) faculty representatives: (2)
faculty-at-large Senators appointed by the
Committee-on-Committees; (1) faculty elected from the
College of Arts and Sciences; and (1) faculty elected
from the College of Professional Studies. They shall
annually elect a faculty Senator chair. Ex Officio
Membership (Non-Voting)-the Vice President of Business
Affairs, and the Director of UIS and the Director of
Facilities; (1) administrative representative elected by
the administration; (1) student representative elected
by the students; and (1) elected hourly employee.
Charges-The committee’s activities shall include
but not be limited to: 1. initiating study of new issues
and/or initiating review of existing policies as deemed
necessary on matters relating to the University’s
physical facilities; 2. reviewing the University’s
Master Plan and making recommendations for revision and
updating as appropriate; 3. reviewing facility related
budgets and expenditures; 4. prioritizing facility
needs; 5. recommending modifications and reallocations
of current facilities to better serve University needs.
SECTION 7.2.10 ATHLETIC AND INTRAMURAL COMMITTEE
Membership (Voting)-the faculty athletic representative,
who shall be appointed by the University President; (3)
faculty representatives; (1) faculty elected by the
College of Arts and Sciences; and (1) faculty elected by
the College of Professional Studies; and (1) faculty
Senator appointed by the Committee-on-Committees who
shall chair the committee. Ex Officio Membership
(Non-Voting)-The Vice President of Student Affairs and
the Athletic Director; (1) administrative representative
elected by the administration; and (2) student athletic
representatives selected by students; (1) male, and (1)
female (intramural or intercollegiate) appointed by the
Student Senate. Term-Refer to Article VIII of the
Constitution.
Charge-The committee’s activities shall include but
not be limited to: 1. initiating study of new issues
and/or initiating review of existing policies as deemed
necessary concerning the University’s intercollegiate
athletic and intramural programs; 2. reviewing the
University’s intercollegiate athletic and intramural
programs to ensure that each is well balanced; 3.
reviewing athletic and intramural budgets; 4. reviewing
and recommending institutional statements of aims and
objectives of the intercollegiate athletic and
intramural athletic programs; 5. reviewing game and
athletic travel schedules.
SECTION 7.2.11 ASSIGNMENT OF SUBCOMMITTEES Fiscal
Affairs Committee UTAC (University Technology Advisory
Council) Educational Policies and Curriculum Committee
GEAC (General Education Advisory Council) The
Distinguished Lecturer Committee The University
Assessment Committee
SECTION 7.3 OHIO FACULTY COUNCIL: The President of
the University Faculty Senate shall serve as one of two
representatives of Shawnee State University to the Ohio
Faculty Council (OFC). One additional representative to
the OFC shall be selected from among the remaining
elected UFS members. The Committee-on-Committees of the
UFS shall be responsible for selecting the second
representative to the Ohio Faculty Council. NOTE:
Nothing in this Constitution should be construed to be
in conflict with any collective bargaining agreements in
effect at Shawnee State University. The terms of any
existing collective bargaining agreement shall prevail
over any policies or actions permitted by this
Constitution. This Constitution does not permit adoption
of any policies or procedures, which require collective
bargaining under Chapter 4117 of the Ohio Revised Code.
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