SHAWNEE STATE UNIVERSITY :: Educational Policy and Curriculum Committee

Educational Policy and Curriculum Committee

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University Faculty Senate
Educational Policy and Curriculum Committee
Preliminary New Degree Proposal

Procedures
1. After a department's faculty have voted to approve a preliminary proposal for a new degree the department chair will forward the electronic copy of the proposal to the EPCC chair and the hard copy of the proposal with his/her advisory recommendation to the appropriate dean. Departmental approval is necessary for a proposal to be forwarded to the EPCC.
2. The dean will forward the hard copy of the proposal with his/her advisory recommendation to the EPCC chair.
3. The EPCC will place copies of the proposal in the offices of the deans and the registrar and then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
4. If the EPCC approves the proposal, its chair will forward it, along with all e-mail hearing responses, to the UFS for approval.
5. Upon UFS approval the UFS president will forward the proposal to the provost.
6. Upon his/her approval, the provost will forward the proposal to the president and the BOT for review and action.

• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.
• New undergraduate degree programs will not exceed a total of 133 semester hours unless justification is provided. The justification must document the need for hours beyond the limit and provide examples of similar curricula at other universities. If a professional accrediting body does not require a certain number of total hours, the justification must include a matrix that documents the manner in which guidelines are met by individual courses.

1. Initiator _______________________      Date ________________
2. Department _________________________
3. Name of Degree ________________________________

Type of Degree Program:
_____ Baccalaureate
_____ Associate
_____ 2 + 2
_____ Certificate
_____ Other (specify) ____________________________

4. Major ______________________________
5. Minor ______________________________

6. Checklist (signatures required):
Initiator _______________________       Date _______________________
Department Chair* _____________________    Date ________________________
Dean of College* ________________________    Date ______________________________
EPCC Chair ______________________________________     Date _____________________
UFS President _________________________________         Date ____________________
Provost Date ___________________

*The signatures of the department chair and dean merely indicate that they have reviewed the proposal. If any of these parties oppose the proposal or recommend changes, they should append a written statement to that affect before forwarding the proposal to the next level.

7. Use the following format in submitting your proposal:

I. Describe specifically how the program will implement SSU’s Strategic Planning Guidelines, which includes our mission and goals.

II. What is the occupational outlook for graduates (cite published resources such as Occupational Outlook Handbook (available in the Office of Career Planning).

III. At what colleges or universities would graduates be able to continue their formal education in the major?

IV. Describe the adequacy of library resources to support the proposed degree program.

V. How will the program be marketed to traditional students?

VI. How will the program be marketed to non-traditional, older students?

VII. Describe who will be recruited to the programs? How many hours per term will the academic unit contribute to recruitment activities?

VIII. Who will be invited to serve on an advisory council of practicing professionals to help guide the development of the program?

IX. Describe appropriate agencies that will certify the program or its graduates.

X. Attach a summary of the Needs Analysis Survey**.

XI. Complete and attach the “Preliminary Prospectus” for the Ohio Board of Regents. (Request the most recent version from the Provost’s Office).

XII. Assessment
a. Describe the assessment plan for this new concentration.
1. Include your goals for student outcomes and the instruments you plan to use to measure these goals.
b. Data Analysis
1. How do you propose to interpret results/data from your assessments?
2. How will the results of this interpretation be employed?
c. How will the results of assessment be used for program review?

** Needs analyses can range from the U.S. Department of Labor's projections for current and future employment opportunities in a specific occupation to a survey of potential student interest in pursing a specific occupation. Needs analyses might contain surveys of potential employers, surveys of the same or similar programs offered at other universities, employment outlook projections from local and state commerce agencies, or intended academic programs listed by SAT and ACT participants. There is no required standard instrument or report expected to be included in the preliminary degree proposal –what is required is data that support the contention that the proposed program is needed by or beneficial to students or employers or society.

Procedures University Faculty Senate
Educational Policy and Curriculum Committee
New Degree Proposal

Procedures
1. A department's faculty vote to approve a proposal for a new degree. Departmental approval is necessary for a proposal to be forwarded to the EPCC.
2. The department chair will forward the electronic copy of the proposal to the EPCC chair and the hard copy of the proposal with his/her advisory recommendation to the appropriate dean.
3. The dean will forward the hard copy of the proposal with his/her advisory recommendation to the EPCC chair.
4. The EPCC will place copies of the proposal in the offices of the deans and the registrar and then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
5. If the EPCC approves the proposal, its chair will forward it, along with all e-mail hearing responses, to the UFS for approval.
6. Upon UFS approval the UFS president will forward the proposal to the provost.
7. Upon his/her approval, the provost will forward the proposal to the president and the BOT for review and action.

• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.
• New undergraduate degree programs will not exceed a total of 133 semester hours unless justification is provided. The justification must document the need for hours beyond the limit and provide examples of similar curricula at other universities. If a professional accrediting body does not require a certain number of total hours, the justification must include a matrix that documents the manner in which guidelines are met by individual courses.

1. Initiator _______________________           Date ___________________
2. Department __________________________
3. Name of Degree ______________________________

Type of Degree Program:
____ Baccalaureate
____ Associate
____ 2 + 2
____ Certificate
____ Other (specify) ___________________________

4. Major _____________________________
5. Minor _____________________________

6. Checklist (signatures required):
Initiator _________________________     Date ________________
Department Chair* ____________________    Date ____________________
Dean of College* ______________________   Date ____________________
EPCC Chair ______________________________________    Date _________________
UFS President ____________________________________    Date _________________
Provost __________________________________________    Date _________________

*The signatures of the department chair and dean merely indicate that they have reviewed the proposal. If any of these parties oppose the proposal or recommend changes, they should append a written statement to that affect before forwarding the proposal to the next level.

I. Nature of Request

A. Indicate the type of degree being requested.

B. Indicate the location of the proposed degree (e.g. main campus).

II. Objectives for the Proposed Degree

A. State the general and specific educational objectives of the degree.

B. Describe how this program will help achieve the goals and objectives of your institution in terms of its role and mission.

C. Describe any unique characteristics or resources which make it particularly appropriate for your institution to offer the proposed degree.

III. Rationale and Need for the Degree

A. Explain the rationale for this program.

B. Cite the benefits for students, the institution, and the region or state, of initiating this degree.

C. If applicable, state the specific local, state, or national needs for individuals trained by the proposed degree. If applicable, describe job opportunities that are available to persons who complete the degree. Provide supporting data.

D. Indicate any licensure or certification requirements for which this degree will prepare students.

E. Describe and document any needs, other than employment opportunity, which will be met by the proposed degree.

F. Provide evidence of student interest in the program, as well as projections of enrollment (full-time and part-time) for each of the first five years of the degree.

G. List academic degrees similar to the one proposed that are offered in both public and independent institutions within a fifty-mile radius of the proposed instructional site.

H. Explain how these degrees differ from the one proposed.

IV. Academic Planning

A. Provide a brief description of the institutional planning process that resulted in the initiation of the proposed degree. Indicate the relative priority level of this degree among institutional purposes, and explain how this has been established.

B. Describe how and when institutional clearances or approvals for the new degree were achieved.

C. Provide information on the use of consultants of advisory committees in development of the proposed degree (append copies of reports from such consultants or advisory committees).

V. Academic Control

A. Describe administrative arrangements for the degree (department and college involved).

B. Indicate any cooperative arrangements with other institutions and organizations that will be used to offer this degree. Specify the exact nature of such agreements and attach any formal statements of agreement that have been developed.

C. Specify the articulation arrangements with other institutions that will be in effect for the degree. Attach appropriate documentation for such arrangements, if any.

VI. Curriculum

A. Describe the degree, including each option and concentration, as it would appear in a catalog.

B. List the courses (title, number, semester credit hours, and catalog description) that would constitute the requirements and other components of the proposed degree. Indicate which courses are currently offered and which will be new (indicate new courses with an X).

C. Describe the specific methods that will be used for evaluation and assessment of the proposed degree.

D. Indicate whether your institution intends to seek specialized accreditation from a professional association for this degree and whether additional resources are required to gain accreditation.

VII. Staffing Qualifications

A. Describe the number and qualifications of full-time faculty to be involved in the degree. Provide a list of current faculty along with areas of expertise who will be teaching in the degree, and brief description of the type of additional faculty needed.

B. Provide specific information on the number and qualifications of part-time faculty to be used in the proposed degree.

VIII. Facilities and Support Services

A. Describe facilities and equipment currently in existence at your institution that will be used for the proposed degree.

B. Explain how existing facilities and equipment for the proposed degree will impact on existing degrees.

C. Describe additional facilities, facility modifications, and equipment that will be required for use in the proposed degree.

D. Indicate institutional plans for meeting any needs for additional facilities and/or support resources.

E. Describe the adequacy of the existing library to support the proposed degree in terms of print and non-print materials, equipment, and personnel. If there are library standards used by professional societies and/or accrediting agencies that will evaluate the degree, compare these to existing library resources.

IX. Financial Resources

A. Provide a projected budget for the next four (4) academic years indicating the total needs to support the proposed degree.

B. Indicate the adequacy of expected subsidy and other income to meet these needs.

C. Discuss briefly the internal reallocations of resources which will occur, or other sources of funding to be used to support the remaining resource requirements of this degree. Be specific in terms of faculty reallocations.

D. Complete and attach the “Financial Statement for New Degree Proposal” which provides an indication of the impact of the projected FTEs in this degree on the institution’s enrollments. (This form must be transmitted by the Ohio Board of Regents to the Speaker of the House of Representatives, the President of the Senate, the Legislative Budget Office of the Legislative Service Commission, and the Director of Budget and Management, at least ten days prior to formal action taken by the Regents. Ref. Section 333.021 or the Ohio Revised Code.)

X. Assessment

A. Describe the assessment plan for this new concentration.
• Include your goals for student outcomes and the instruments you plan to use to measure these goals.

B. Data Analysis
• How do you propose to interpret results/data from your assessments?
• How will the results of this interpretation be employed?

C. How will the results of assessment be used for program review?

University Faculty Senate
Educational Policy and Curriculum Committee
Minor Course Change Proposal

This form will be completed for the following course changes. Please check all that apply. If multiple courses have exactly the same change, submit one form for all.
1) ______ Change in Course Prefix
2) ______ Change in Course Number
3) ______ Change in Course Title
4) ______ Change in Course Credit
5) ______ Change in Course Description
6) ______ Change in Prerequisites/Corequisites
7) ______ Other (specify) __________________________________________________

Procedures
1. The sponsoring department's faculty vote to approve the minor course change proposal. Departmental approval is necessary for a proposal to be forwarded to the EPCC.
2. The department chair forwards the electronic copy of the proposal to the EPCC chair and the hard copy of the proposal with his/her advisory recommendation to the appropriate dean.
3. The dean forwards the hard copy of the proposal with his/her advisory recommendation to the EPCC chair.
4. The chair of the EPCC will then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
5. If the EPCC approves the proposal, The EPCC chair will forward it, along with all e-mail hearing responses, to the UFS for approval.
6. Upon UFS approval the UFS president will forward the proposal to the provost.
7. Upon his/her approval, the provost will distribute copies to the registrar, EPCC chair, the printing office and the chair of the originating department.
• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.

1. Initiator __________________ Date ____________________
Department ____________________________
Course Prefix/Catalog Number/Title _____________________________

2. Checklist (signatures required):
Initiator Date ___________________________
Department Chair* Date ______________________
Dean of College* Date _______________________
EPCC Chair ______ Date
UFS President____________________________________ Date
Provost Date ___________________________________

*The signatures of the department chair and dean merely indicate that they have reviewed the proposal. If any of these parties oppose the proposal or recommend changes, they should append a written statement to that affect before forwarding the proposal to the next level.

3. Briefly describe the proposed change:

4. Reason(s) for change:

5. Proposed Date of Change ____________________

6. The course should be listed as (complete only those items to be changed):

Department _______________________________

Course Prefix/Catalog Number/Title ______________________________

Course Title ______________________________

Course Credit _______________________________

Course Prerequisites/Corequisites___________________________________

Catalog Course Description:

7. How will the proposed change(s) affect other departments/programs/courses? Attach documentation.

University Faculty Senate
Educational Policy and Curriculum Committee
Major Course Change Proposal

This form will be completed for the following. Please check one.
New Course _____ Deletion of Course _____ Warehousing of Course______

Procedures
1. The sponsoring department's faculty vote to approve the major course change proposal. Departmental approval is necessary for a proposal to be forwarded to the EPCC.
2. The department chair forwards the electronic copy of the proposal to the EPCC chair and the hard copy of the proposal with his/her advisory recommendation to the appropriate dean.
3. The dean forwards the hard copy of the proposal with his/her advisory recommendation to the EPCC chair.
4. The chair of the EPCC will then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
5. If the EPCC approves the proposal, The EPCC chair will forward it, along with all e-mail hearing responses, to the UFS for approval.
6. Upon UFS approval the UFS president will forward the proposal to the provost.
7. Upon his/her approval, the provost will distribute copies to the registrar, EPCC chair, the printing office and the chair of the originating department.

• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.

1. Initiator ________________      Date ___________________
Department ___________________________
Course Prefix/Catalog Number/Title __________________________________

2. Checklist (signatures required):
Initiator _____________________________       Date ___________________
Department Chair* __________________________    Date __________________
Dean of College* ____________________________    Date __________________
EPCC Chair ___________           Date ________________
UFS President____________________________________ Date __________________
Provost ___________________          Date _________________

*The signatures of the department chair and dean merely indicate that they have reviewed the proposal. If any of these parties oppose the proposal or recommend changes, they should append a written statement to that affect before forwarding the proposal to the next level.

3. Complete the following if this is a proposal for a new course.

Course Description (to appear in SSU Catalog):

Credit Hours ____________         Laboratory Fee _____________

Lecture Hours/Week _____________     Lab Hours/Week _______________

Prerequisites/Corequisites __________________________________

Semester(s) offered __________________________________

Proposed Subsidy Level ______________________________

Minimum Qualifications of the Instructor

4. Reason(s) for New Course/Deletion of Course/Warehousing of Course:

5. Proposed Date for New Course/Deletion/Warehousing _______________________

6. How will this new course/deletion/warehousing affect other departments/programs/courses? Attach documentation.

7. Specify the effects on teaching load, institutional resources, and subsidy level.

8. For a new course, attach a copy of syllabus.

University Faculty Senate
Educational Policy and Curriculum Committee
Proposal for an Enhancement/Change of a Degree

Please check all that apply:
____ New Certificate
____ New Licensure
____ New Concentration
____ New Minor
____ Discontinuation of Existing Degree Program
____ Change in Existing Degree Program
____ Change in Existing Certificate, Licensure, Concentration, or Minor
______ Other (Specify) ____________________

Procedures
1. The sponsoring department's faculty vote to approve the proposal for enhancement of change of a degree. Departmental approval is necessary for a proposal to be forwarded to the EPCC.
2. The department chair forwards the electronic copy of the proposal to the EPCC chair and the hard copy of the proposal with his/her advisory recommendation to the appropriate dean.
3. The dean forwards the hard copy of the proposal with his/her advisory recommendation to the EPCC chair.
4. The chair of the EPCC will then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
5. If the EPCC approves the proposal, The EPCC chair will forward it, along with all e-mail hearing responses, to the UFS for approval.
6. Upon UFS approval the UFS president will forward the proposal to the provost.
7. Upon his/her approval, the provost will distribute copies to the registrar, EPCC chair, the printing office and the chair of the originating department.

• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.

1. Initiator ____________________     Date ___________________
2. Department ___________________________
3. Degree ________________________________
4. Identify Enhancement ____________________________

5. Checklist (signatures required):
Initiator _____________________      Date _________________
Department Chair* ___________________     Date _________________
Dean of College* _______________________   Date ___________________
EPCC Chair ________________________        Date ____________________
UFS _______________________          Date _____________________
Provost_________________________          Date ______________________

*The signatures of the department chair and dean merely indicate that they have reviewed the proposal. If any of these parties oppose the proposal or recommend changes, they should append a written statement to that affect before forwarding the proposal to the next level.

6. Reason(s) for the Enhancement:

7. Proposed Date for Enhancement ____________________

8. How will this enhancement affect other departments/programs/courses? Attach documentation.

9. Specify the effects on teaching load, institutional resources, and subsidy level.

10. Attach a list of the courses necessary to earn the enhanced degree.

11. Attach a list of the courses necessary to earn the unenhanced degree.

12. For new Concentrations only:

A. Describe the assessment plan for this new concentration.
• Include your goals for student outcomes and the instruments you plan to use to measure these goals.

B. Data Analysis
• How do you propose to interpret results/data from your assessments?
• How will the results of this interpretation be employed?

C. How will the results of assessment be used for program review?

University Faculty Senate
Educational Policy and Curriculum Committee
Academic Policy Proposal

______New Policy                ____Change in Existing Policy

Procedures
1. With the exception of proposals that address policies of the General Education Program, any proposed academic policy that affects both colleges of the University may be initiated at any level and submitted directly to the EPCC in the form of a hard copy and electronic copy.
2. The EPCC chair will then conduct a 5 working day campus-wide e-mail hearing with the electronic copy of the proposal attached to the e-mail announcing the open hearing.
3. If the EPCC subsequently approves the proposal, its chair will forward the proposal, along with all e-mail hearing responses, to the UFS for its consideration.
4. Upon UFS approval the EPCC chair will forward the proposal to the provost.
5. Upon his/her approval, the provost will distribute copies to the registrar, EPCC chair, the printing office, the chair of the originating department and to all academic and advising offices (or, as necessary, prior to such distribution forward the proposal to the president and the BOT for review and action).

• In order to be considered by the EPCC in a given month, proposals must be submitted 2 weeks prior to the second Monday of that month. The EPCC will meet the second Monday of the month if there are enough proposals submitted to warrant a meeting and under the discretion of the EPCC chair.
• It is the responsibility of the initiator to incorporate the text of any approved friendly amendments to the original proposal, in both the paper and electronic forms of the proposal. The EPCC or UFS chair will review the revised proposal to verify that the text was altered accurately. The proposal will NOT be forwarded until both paper and electronic copies with appropriate revisions are received.

1. Initiator ___________________      Date __________________

2. Name of Policy ____________________________

3. Attach a copy of the proposed policy.

4. Checklist (signatures required):
Initiator ________________     Date _____________________
EPCC Chair_____________________________    Date ____________________
UFS President ___________________________   Date ____________________
Provost _________________________________   Date ____________________

5. Describe the advantages and disadvantages of the proposed policy.

6. Specify a financial impact statement to SSU if the policy is adopted.

7. Specify the impact on SSU if this policy is NOT adopted.

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