|
|
UAA Meeting Minutes
10:00 a.m.
June 21, 2007
A. Call to order – Brian Saul called the meeting to order
B. Minutes were distributed from May
17, 2007 meeting. Motion to approve by Kristy Porter; seconded
by Rick Merb, motion passed.
C. New Business/ Executive Committee Reports
Brian distributed handouts: 2007-2008 Semester Calendar, SSU
Media Advisory, Administrative Compensation & Benefits Policy
Survey
Brian announced a Special UAA Meeting
June 28, 2-3:00 p.m. Elinda Boyles will review Compensation and
Benefits Policy Survey results. This will also be a time to set
goals for the upcoming year and to change the bylaws to remove
chair-elect in place of a second member-at-large position.
Nominations for officers
i.
Co-chairs: Ann Marie Short and Bill Rockwell
ii. Chair-elect: Jennifer Bailey (soon to be
member-at-large)
iii. Secretary: Angela Henderson
iv. Member-at-large: Tracy Conn
v. Treasurer: Sherri Powell
By-laws amendment: To be voted on June 28 at the
UAA meeting
Ethics policy – will be brought up for discussion in the fall
Budget – Jeff Perez discussed recent state-wide budget
discussions
Data security – Chuck Warner announced a security awareness
education campaign that is included on the UIS webpage:
http://shawnee.edu/uis/is
Brian Saul provided copies of the University marketing
survey from 2001 and the Noel Levitz 2005 report for any members
who wanted to review them. While these reports are older, the
goal is for new employees as well as action committees to learn
about past recommendations and not to “reinvent the wheel” in
their action item discussions.
D. 20/20 Committee Reports
· Student Affairs – considering issues/activities to increase
retention
· Academic Affairs – meeting weekly to discuss issues and
ideas
· University Initiatives Futures – providing support for
committees’ plans and recommendations
· Steering Committee – meets as needed with University and
Portsmouth community
E. University Wide Committee Reports
· Records Commission – reminder of August 1 deadline to
update inventory of records
· Strategic Planning – Jeff Perez discussed the Annual Report
which will focus on AQIP issues rather than departmental
progress summaries
· AQIP Action Teams – Many of the action items have been
completed or are nearing completion
F. Campus Announcements
· Rita Haider announced that the Center for International
Programs and Activities will move to the former Jewish Temple;
CIPA is creating a “lending closet” of items that international
students need when arriving to the U.S. for study. There is
mention of conducting a future UAA
meeting at this location.
· Bob Trusz announced that Kristy Porter is leaving SSU to go
to Columbus to pursue graduate study
Minutes recorded by Barb Bradbury,
secretary |
| |
UAA Meeting Minutes
10:00 a.m.
May 17, 2007
A. Call to order – Brian Saul called the meeting to order
B. Minutes were distributed from April 19, 2007 meeting. Motion to
approve by Rick
Merb, seconded by Steve Gregory; motion passed.
C. New Business
• UAA Budget – Sherry Powell reported on the budget
Budget for 06-07 $1333
Dollars spent $ 615 on entertainment
Balance $ 718
Carry Forward $4519
• Non Smoking policy has been updated to match the state law and
will be sent to the Board of Trustees for approval.
• Compensation Report – Elinda Boyles reported:
Meeting with Mercer
Position matches have been redone with updated information
Pay structures have been reviewed
Employee list has been updated
Have report within a few weeks
Policy issues are being reviewed
Education benefits are included in this process
• Congratulations to Elinda Boyles for promotion to Vice President
for Business and Finance effective July 1.
• Salary/Budget Update
Brian talked with Dr. Morris
No information available for about two weeks
Funding for colleges and universities still uncertain from state
government
Tuition, subsidy, and supplement funding still in question
• Teaching and Learning Center
Available for administration also
Send any suggestions for programming to Brian Saul
Theresa Redoutey invited participation in the Advising Learning
Community
which meets once a month
Housing is developing a Learning Community for students admitted
into any Health Science program. One housing unit will be housed
with those students to help with a learning environment. Housing
already has a Gaming Community. Others may be added later.
Enrollment numbers are down for fall 07. Letters are being sent to
students who are registered part time that are normally full time
outlining impact of being a part time student (financial aid,
insurance, athletics, etc.). A normal course load for semester
students is 15-18 hours (five or more classes). An “Advising on the
Go” tent will be set up today (May 17) to help advise students and
help them register for classes.
• UAA Elections – anyone interested in an executive committee
position, please let Brian Saul know. We need a new chair for next
year.
• Calendar Committee Update – Steve Midkiff stated that the
committee is reviewing the possibility of closing between Christmas
and New Years and will send a proposal to the President. OSU is
currently reviewing and is requesting three additional holidays.
Bowling Green currently closes and staff uses three vacation days.
Bob Truz stated that about 2/3 of our bench mark schools currently
close for a winter holiday and are not charged as vacation days. The
other third remain open.
Steve Midkiff also reported that the Ohio Board of Regents has been
changed to an “advisory board.”
D. 20/20 Committee Reports
• Student Affairs – focusing on retention and solutions
• Academic Affairs – investigating new programs, making uniform
requirements for certain majors, graduate programs
• University Initiatives Futures – looking at ways for support and
cost efficiencies
• Steering Committee – provide direction to other teams, meet with
consultant in July, Conversation Day in October
E. University Wide Committee Reports
• ADA – looking at online training
• Affirmative Action – no report
• Athletic Intramural – proposal endorsed and sent to cabinet for
adding inner collegiate sports, currently taking vote to continue or
discontinue drug testing of athletes.
• Facilities – no report
• Food Service – meeting next week
• Insurance – Anthem representative will be here on May 24 to
discuss prescription issues on an individual basis.
• Personnel Development – no report
• Special Events – university wide picnic today (May 17)
• UTAC – reviewed computer and network usage policy and sent to
President
• Records Commission – no report
• Strategic Planning – no report
• AQIP Action Teams – no report
F. Campus Announcements
Brian Saul handed out an updated list of Administrative and ATSS
personnel.
G. Concerns
Bob Truz expressed concern about alternative retirement funding
being redirected to OPERS. Personnel will be sending out information
soon.
H. Motion to adjourn by Rick Merb. Meeting adjourned at 10:50.
|
UAA Meeting Minutes
10:00 a.m.
April 19, 2007
A. Call to order – Brian Saul called the meeting to order
B. Minutes
were distributed from March 15, 2007 meeting. Motion to approve
by
Steve
Gregory, seconded by Debbie Webber; motion passed.
C. New
Business
-
Compensation Committee – Brian forwarded suggestions he
received.
-
Administrator Leave Policy – SSU Leave Policy since 1993,
possible change in policy to include study abroad courses.
Discussion followed.
-
Plastics
Day – April 20. Brian has been working with faculty member,
Larry (Skip) Miller, great experience. Administration is
organizing the event; faculty will be interactive with
students. Brian requested any comments or suggestions on
how to bridge the gap with faculty.
-
Closing
campus between Christmas and New Years – Ann Marie Short
reported that Ohio Legislature mandates 10 paid holidays a
year but there is nothing that prohibits SSU from having
additional days. Research has been done on Ohio state
schools and schools in Kentucky, West Virginia and
Tennessee. Ann Marie stated two reasons in favor of
closing:
1. Closing buildings could save money.
2. Semester conversion provides small
window of opportunity for UIS to
complete computer changes, updates, etc.
Brian talked with Dr. Morris and she suggested giving the
information to the Calendar Committee which was
scheduled to meet that afternoon. Another reason to
close is that students now do things online which reduces the
student traffic during that period of time. Discussion
followed.
-
Steering
Committees – Committees will be chaired by Vice Presidents.
Dave Todt said that faculty, administration, and hourly will
be added to the committees. April 30 will be a planning day
for Futures Teams of Shawnee 20/20.
-
UAA
Elections – Brian said that there are some that have
expressed interest in being on the executive board but no
one has shown interest in the chair position. Brian will
move to the position of past chair. Anyone interested in
the chair position needs to contact Brian Saul.
D. University
Wide Committee Reports
-
Special
Events – Celebration of Scholarship will be held in May.
Encourage students to participate. A University wide picnic
will be held the same day.
-
UTAC – meet
next week
-
Record
Commission – meet next week
-
Strategic
Planning – calling for action proposals
E. Campus
Announcements
Candlelight Vigil was held in honor of the
victims of the Virginia Tech shootings
F. Concerns
-
Jeff Perez
expressed his sympathies to Virginia Tech families and
students. Other expressed concern about safety at SSU. A
request was made for workshops or training to help identify
students of concern. Discussion followed.
-
Jeff stated
that a flow chart is forthcoming to cover emergency
situations on campus. There was a question regarding moving
from campus security to campus police. More discussion
followed.
G. Motion to
adjourn made by Jeff Perez and seconded by Debbie Weber.
Meeting adjourned at 11:02.
UAA Meeting Minutes
10:00 a.m.
March 15, 2007
A. Call to order – Brian Saul called the meeting to order.
-
Minutes
distributed from 2-15-07 meeting. Motion to approve by Rick
Merb, seconded by Bill Rockwell; motion passed.
-
New
Business
·
Input on the University College proposal was sent to Dr. Morris
for consideration.
·
University 20/20 information will be forthcoming from Dave Todt
·
Brian asked members to volunteer for an adhoc committee to work
on salary increase recommendations – for information, contact
Brian
·
Members who have interest/concerns on administrative
compensation issues should send an email to Brian so that those
concerns can be sent forward to the consultant working with HR.
-
University
Wide Committee Reports
1.
Affirmative Action: There is no current faculty chair for the
committee
2.
Facilities: the parking policy is being reviewed.
3.
Food service: Sodexho operates food service in both the Health
Science building and Massie 4th floor overlook area.
4.
Special Events: The committee is assessing their role and
future. If you have comments or thoughts on this please send
them to Ann Marie Short.
E. Angela Walker, Director of Tech Prep was introduced to
the membership
F. Dr. Settle made comments to the membership
G. Announcements for upcoming activities and events were
made.
Adjournment:
Mark Moore moved to adjourn, Rick Merb seconded the motion,
motion carried.
Minutes
submitted by Barb Bradbury 4-19-07
|
|
| UAA Meeting Minutes 2-15-07 (10
a.m.)
A. Call to order – Brian Saul called the meeting to order. Dr.
Jim Settle was introduced and welcomed by the group
B. Minutes distributed from 1-18-07 meeting. One correction
was made prior to the distribution of minutes and noted. Motion
to approve by Brian Saul, seconded by Tess Midkiff; motion
passed.
C. New Business/Executive Committee
Elinda Boyles presented an update on the administrative/ATSS
compensation project being conducted through Mercer. Points are
highlighted:
· Change in philosophy away from
point factor to a market driven approach that includes
matching positions to the market and “slotting” positions
that cannot be matched. Salary ranges will be wider than
current structure.
· In conducting the assessment not
all positions can be matched – Mercer matched all but 20 of
our 100+ titles.
· Preliminary benchmarked structure
anticipated by mid-March.
· Other issues, i.e., promotion,
upgrades, placement in scale, benefits, etc. will also be
addressed in the recommendation
· If recommendations are forwarded
to the BOT and adopted a July 1 date is targeted for
implementation of recommendations and/or a staged approach
to implementation.
· The CUPA-HR market comparison is
national quartile-2 schools with budgets higher than the
current SSU budget (30 – 90 million); other private sources
are being utilized as well (e.g. Wyatt, Mercer, ERI, etc.).
· Market comparisons are adjusted
based upon scope of position, multiple incumbents, and
possibly geographic salary differentials.
· HR is working with the UAA
Advisory Committee and request input on pay policy issues.
· Future updates will be provided
as the project continues.
· Note: Since the verbal update – a
decision was made and communicated to administrators/ATSS to
utilize the latest CUPA-HR surveys (Admin & MidLevel) which
will delay the anticipated mid-March date.
D. University Wide Committee Reports
1. Insurance: The Life Center reduction in fees at the
corporate rate was approved.
2. UTAC: smaller working committee size in consideration
for UTAC; reminder that employees can get Windows XP and
Microsoft Office free
3. AQIP: Semester Conversion Action Plan – Progress has
been made on many fronts – conversion is near completion.
E. Announcements:
Many announcements for upcoming activities and events were
made.
Adjournment: Rick Merb moved to adjourn, Judi McGraw seconded the
motion, motion carried.
Minutes submitted by Barb Bradbury 3-13-07
|
|
UAA Meeting Minutes 1-18-07
10 a.m.
A. Call to order – Brian Saul called the meeting to order
B. Minutes distributed from 11-16-06 meeting. Motion to
approve by Mark Moore, seconded by Steve Gregory; motion passed.
C. New Business
1. Comment: presentations by H.R. staff on the change to
Anthem Insurance were well received and appreciated
2. Brian introduced and welcomed new UAA members: Rita Haider
(Center for International Programs), Tracy Conn (Secretary for
Communications and Legislative Affairs), Linda Brown (Counselor
for Psychological Services)
D. University Wide Committee Reports
1. Food Service: Sodexho began offering meals on 4th
floor of Massie with limited menu options.
2. Insurance: new focus on health and wellness; employees
may be offered memberships at the Life Center for a reduced
cost
3. Special Events: The State of the University Address is
scheduled for 4:30 on February 27 in Flohr Lecture Hall.
4. UIS: There will be an informational brochure on Identity
Theft in the next paycheck envelope.
5. Strategic Planning: 2 AQIP action projects are nearly
completed; additional ones will be developed. AQIP is on track
for the university accreditation.
E. Announcements:
U.C. Expansion may begin by Fall 2007
The President’s Capital Campaign is ready to announce to the
public
Dr. Jim Settle, the new Vice President of Student Affairs,
will begin duties on February 15.
E. Roger Murphy presented an overview of the current SSU
budget. He distributed copies of the General Fund and Auxiliary
and Agency Budgets and a handout for the General Fund Status. He
discussed these handouts and fielded questions.
Steve Midkiff thanked Roger for the assistance he has
provided UAA and the university in his role of V.P. of Business
Affairs.
Adjournment
Brian Saul moved to adjourn
Denise Gregory seconded the motion.
Motion carried.
Minutes submitted by Barb Bradbury 2-7-07
|
|
UAA Meeting
Minutes
12/20/06
3
p.m.
Their was no official meeting. Members
met for food, socializing, and holiday cheer in the Mickelthwaite
Banquet Hall.
|
|
UAA Meeting
Minutes
11/16/06
10 a.m.
A. Call to order –
Brian Saul called the meeting to order
- Minutes distributed from 10/19/06 meeting.
Motion to approve by Mark Moore, seconded by Tess Midkiff; motion
passed.
- New Business
Guest, Steve Donohue,
interim Vice President of Administration and Finance, and Elinda
Boyles, Director of Human Resources, were present to discuss the
change in health care benefits (to Anthem) for UAA members.
- Announcements of upcoming events were
provided by some of the UAA members
E. Adjournment
Mark Moore moved to adjourn
Denise Gregory seconded the motion.
Motion carried.
Minutes submitted by Barb Bradbury 12/20/06
|
|
UAA Meeting
Minutes
10/19/06
10 a.m.
A. Call to order – Brian
Saul called the meeting to order
- Minutes distributed from 9/21/06 meeting.
Motion to approve by Tess Midkiff, seconded by Denise Gregory;
motion passed.
- University Wide Committee Reports
- Personnel Development: Has begun meeting,
will offer training activities. Tim Scheurer suggested that a
systematic approach be developed for training.
- Special Events – Ann Marie Short reported a
successful Community Picnic and series of events highlighted the
20th anniversary of SSU. She thanked staff for
participation and assistance. December 15 is the tentative date
for the Christmas luncheon.
- UTAC: Chuck Warner reported that the size of
the committee may be reduced to increase effectiveness. The
committee is examining existing criteria for computer labs, a
transaction management plan for student copiers across campus, and
possible revision of the network use policies.
4.
Records Commission: The committee may have changes in committee
membership.
- Budget: The committee had not met yet.
- Master Plan: Dave Todt reported that the
Master Planning Committee has established a series of sessions for
presenting the Master Plan to the campus community. (These were
conducted October 24 and 26)
D. Executive
Committee Report
·
Brian reported that the UAA Executive Committee met
with Dr. Morris on October 9th to discuss the tuition
reimbursement policy. Dr. Morris suggested that a rationale stating
the need for a policy revision might strengthen the request. It was
also decided that the policy revision would be added to the issues
that the Human Resources consultant would review. The firm was
hired to review the administrative classification/compensation
system as well as policies associated with administrative personnel
actions, i.e., policy 4.53. A tentative date for the consultant’s
report is December, 2006.
E. Old Business
(none)
- New Business
Dave Todt shared a
drawing from the Draft Master Plan. Pete Duncan demonstrated the
new 3-D technology in the Planetarium. This utilized Media Glow
(Konica-Minolta camera) funded through the Shawnee State University
Development Foundation
G. Announcements
Chris Nourse announced
open enrollment for both life insurance and disability insurance
through October.
G. Adjournment
Sherry Powell moved to adjourn
Joe
Van Deusen seconded the motion.
Motion carried.
Minutes submitted by Barb Bradbury 11/13/06
|
|
UAA Meeting
Minutes
9/21/06
10 a.m.
A. Call to order –
Brian Saul called the meeting to order
- Minutes distributed from April 19, 2006
meeting. May 17, 2006 meeting action included approval of April
minutes: motion to approve by Mark Moore, seconded by Steve
Gregory; motion passed. Formal minutes from May meeting not
submitted – only other action was discussion of administrative
raise.
- University Wide Committee Reports
- Affirmative Action/ADA: Elinda Boyles
reported that the committees have been combined and the chair is
Chris Raber.
2. Athletic Intramural: Bob Trusz reported that the committee met
9/28. Drug testing is now in place for athletes.
- Facilities: Randy Warman reported that the
chair is Patrick Leedom. Recent discussions focus on the smoking
policy. Other issues include parking, safety, heating & air, etc.
4. Food Service: Randy also reported that the committee hasn’t
begun meeting yet this year. Retail for the internet café is booming
with tables now in the UC downstairs lobby area.
- Special Events – Ann Marie Short announced
the schedule of activities for the University’s 20th
Anniversary Celebration including the Community Picnic on Saturday
for which volunteer workers are needed.
6. Insurance – Steve Gregory is our regular representative.
Elinda reported that the area of Wellness is of particular interest
for President Morris this year.
7. UTAC – Nikki Montgomery reported that the committee hasn’t met
yet this year.
8.
Records Commission – Steve Midkiff reported that this committee
maintains an inventory (including monitoring retention and
destruction) of all record series on campus.
- Strategic Planning Committee: Dave Todt
reported that the committee’s role is to review planning
initiatives on campus. The committee will be renamed this year as
the committee for Budget, Academic Quality and Improvement Plan.
The 4 action projects resulting from the AQIP process were
summarized in an annual report that is located on the Shawnee
State University AQIP web pages.
D. Executive
Committee Report
·
Brian reported that the UAA Executive Committee is
meeting with Dr. Morris early October (9th) to discuss
the tuition reimbursement policy. Concern was expressed on the
length of time it’s taking to revise this policy.
E. Old Business
·
The compensation committee is working with Human
Resources to identify a consulting firm to review the administrative
classification/compensation system as well as policies associated
with administrative personnel actions, i.e., policy 4.53.
- New Business
·
Brian reported that Mark Davis, V.P. for
Administration and Finance, resigned from the University due to
personal issues. A new search will be under way.
·
The UAA help provided in the Pepsi trailers during the
first week of the quarter seemed to be well-received and appreciated
by students. Suggestions for next year included: have staff provide
directions in hallways of main buildings, use the same building
names on the SSU maps that are on the SSU course schedule (for
example, Commons), when assign staff to work pair seasoned with new
employees, be sure workers know info to share – info changes,
miscommunications that have been clarified, where vehicles can be
registered during the first week, etc.)
G. Announcements (these were added since
Brian didn’t get the agenda approved beforehand)
·
The upcoming Gaming Conference, is attracting a lot of
interest and attention
·
The Planetarium was upgraded with funds provided
through the Development Foundation. We are the first facility in
the country to have this type of technology (uses new
Konica-Minolta camera and is called Media Glow)
·
The AIDS committee is planning an activity for
students to learn about STDs etc.
·
The Provost Office planned several Constitution Day
Activities; there was also an interactive display focused on this
topic in the F.A. Office.
·
There was discussion about future administrative
salaries and health coverage costs. The university does not
anticipate health insurance cost increases in January for the UAA
members.
·
It was suggested that UAA develop goals for the year.
UAA Exec will take on this task with input from members
·
SSU has purchase commercial time on the Columbus
networks
G. Adjournment
Mark Moore moved to adjourn
Rick Merb seconded the motion.
Motion carried.
Minutes submitted by Barb Bradbury 10/3/06
|
|
