November 16 - UAA  Meeting Minutes

A.  Call to order - Jared Shoemaker called meeting to order

2. Approval of Minutes –

• Motion by Bob Trusz
• Second by Mark Moore
• Approved Unanimously
   

3. University Wide Committee Reports

1.   Special Events: Ann Marie Short reported there will be holiday luncheon December 9 from 11:30-1 for all faculty and staff; January 31 is the chili cookoff; May 18 is a university wide cookout to celebrate Scholarship Day

2.   UTAC: Nikki Montgomery reported that the committee received and accepted the charge from Dr. Morris.  The committee plans to establish a technology plan for the university. Brian Saul mentioned that there’d been discussion as to whether or not students should be required to have lap tops on campus

3.   Athletics – Jared mentioned the busy upcoming Thanksgiving weekend sports schedule

4.   Food services – Randy Warman mentioned that the food service committee is scheduled to meet in January

5.   Strategic Planning Committee – Jared reported they want university wide committees to post minutes on the university webpage and Leigh Gerlach, in UIS, can help.  Also, there is a rotation system for members on the committee – from UAA it will be on a 4 year membership cycle.  Also, it’s been decided that the Board packet will be put on the SSU webpage prior to board meetings in the future

6.  AQIP

Dave Todt gave an update on AQIP and action projects.  A SSU team of 11 went to Chicago recently (Jared represented UAA).  They participated in a strategy forum and took action projects to work on.  SSU has decided to develop AQIP as our process for accreditation – it is based on continuous improvement

The AQIP Process includes:

Every year must report on action projects “Action Project Updates”

Complete a systems portfolio after 4 years of being in AQIP

Go through a systems appraisal for peer review of the systems portfolio

Every 7 years you have a check up visit and go through reaffirmation of accreditation

Action projects from the strategy forum:

1 Improvement on student advising

2 Rescheduling revisions for the semester calendar

3. Student Life Enhancement

4 Teaching and Learning Center for Faculty and Staff

AQIP will commit to work on these over next 4 years to improve SSU 

60 original project ideas were narrowed to these 4 – they will get posted on AQIP and our SSU website

Next step: Strategic Planning will be responsible for oversight of actual projects

D.  Old Business

E.  New Business

Change of university policy 5.03

·        Bob Trusz moved to endorse it

·        Steve Midkiff seconded the motion

·        Motion passed unanimously

Announced birthdays and new employee Jeffrey Perez, Exec Dir of Communications and Legislative Affairs

6. Adjournment

Rick Merb moved to adjourn

Seconded by Mark Moore

Passed unanimously (Approx. 10:50 a.m.)

October 19, UAA Meeting Minutes 

A.   Call to order – Jared Shoemaker 

B.  Approval of Minutes –        Motion by Sherri Powell

                                                Second by Mark Moore

                                                Approved Unanimously 

C.   University Wide Committee Reports

Megan Horne volunteered to replace Scott Douthat on ADA committee.

Debbie Weber volunteered to replace Pat Moore on records commission committee.

Jared Shoemaker reported on Strategic Planning Committee and AQIP action projects.  In discussion of advising project it was suggested that students need to be taught to advise themselves as part of the project. 

D.   Old Business - none           

E.   New Business

Jared Shoemaker requested that meetings during the 2005 – 2006 academic year be moved to Wednesdays at 10:00 a.m.  Ann Marie Short motioned and Mark Moore seconded.  Request was approved unanimously.           

F.   Adjournment