UAA Meeting
September 20, 2007
Micklethwaite Banquet Hall

Co-Chair Ann Marie Short called the meeting to order at 10:07 a.m.

The minutes from the August 16, 2007 meeting were distributed.  Michelle Patrick made a motion to approve the minutes.  Tess Midkiff seconded.  Motion passed.

University-Wide Committee Reports

Ann Marie announced that she would not ask for university-wide committee reports at this meeting since they had not met.  She asked for people who were interested in filling open spots on the committees to get in touch with her.

20/20 Committee Reports

Ann Marie announced that there would be no 20/20 reports since the 20/20 planning process had been suspended due to the plans for the new University System of Ohio.

New Business/Executive Committee

1)       University System of Ohio Report

Ann Marie reported on the meeting she and co-chair Bill Rockwell had with

President Morris last week regarding the University System of Ohio.  Ann Marie said she was optimistic about what this new System means for SSU.  She said there could possibly be changes in our planning and our vision for the future.  She reported that our semester conversion will be a big help because part of the plan calls for transferring credits to other state schools more easily.

       2)  Chancellor Fingerhut Meeting Report

Bill Rockwell reported on the President’s Advisory Council (of which the constituency groups are now members) meeting with Chancellor Fingerhut last night.  He shared the Chancellor’s analogy of the University System being like an ATM with a network of classes across the state.  Bill said the Chancellor wanted to change Ohio from one of the most expensive and most difficult states in which to get a college education to the model other states would want to follow.  The University System will be a 10 year plan. VP of Finance Elinda Boyles reported that a draft of the plan is targeted within the first part of the year.

       3)  New Administrative Pay Structure Report

Elinda reported on the new administrative pay scale, based on the Mercer report.  Copies of the report were distributed and Elinda asked the group to please read them since it gives the basics of and the rationale for the new structure.  She also reminded the group that this new pay scale is market driven.

Elinda explained that Administrative and ATSS used two different markets for comparisons.

Among the highlights of Elinda’s report:

·         Mercer looked at market comparisons for administrative positions and created a structure from that.

·         The midpoint of each grade is driven by the market.  Each range is then calculated from the midpoint.  Increases in the structure will be added to the midpoint.

·         The other grades were created by taking a percentage of the midpoint and escalating that up.

·         New positions will be matched to survey data and added to the appropriate grade.

·         Mercer recommended a check of the structure every three years.

·         Stability has been put into the structure so there isn’t fluctuation in the payscales.

·         The matching of SSU positions to positions in the market was made based on primary job duties from the current job descriptions.

·         Three administrators who were below the minimum were brought up to the minimum.  Others were brought up 5% for every year of service in their current job with a cap at 10 years.  The cutoff for calculating years of service was July 1^st.  Anyone who was calculated incorrectly may submit an appeal without attaching the PIQ. 

·         A total of $103,500 was distributed to administrators to make adjustments.

·         SSU is now at 98% of its market median goal for salaries. 

·         Appeals Process

There are four reasons a person can appeal:

1)       Job duties were not fully explained.

2)       The placement comparison is not correct.

3)       Current job description was wrong or has substantially changed

4)       Error in the data used (i.e. job effective date, etc.)

      The reason must be explained as part of the appeal. If the reason is a change in    

      job description or an incomplete explanation of duties then a PIQ must be  

      attached to the appeal.  October 9^th is the deadline for appeal.  Elinda reported

      that each administrator was sent an e-mail explaining their new pay grade and

      instructions on how to appeal. 

Elinda reported that the appeals will be reviewed by a sub-committee of the Compensation Committee.  That sub-committee will be made up of members of the Compensation Committee who did not receive a raise and who are not submitting an appeal.  Judi McGraw will represent HR on the sub-committee.

·         Elinda reported that policy changes were not submitted to the Board of Trustees for approval because the final report was not done in time for the UAA Policy Committee to review it.  Therefore, the university had the Board approve the pay structure now and will have them approve the policies later.  The goal is to have this completed by November but that will depend on work load and completion of the governance process including submission to the president.  Ann Marie reported the Policy Committee is without a chair and asked for volunteers. 

·         The Mercer report is available online at http://www.shawnee.edu/off/pr/mbcp/.

       4)  Alumni Activities

Angela Henderson reported on next week’s Alumni Weekend activities.  The Alumni and Scholarship Awards Reception is Friday, September 28^th at 6 p.m. in the Baxter Lounge of the University Center.  Craig Gilliland and Brian Saul will be honored.  Saturday, September 29^th from Noon-2 p.m. will be the Alumni Picnic.  There will be food and games and Mindchaser (featuring Doug Parsley) will perform.  Both events are free.

Concerns

1)  Barb Bradbury asked about the status of the tuition reimbursement policy.  Elinda      

     suggested that the Policy Committee take that issue up when it meets.

2)  Dale Taylor asked about the process of advertising open positions and whether they  

were required to be advertised internally first.  Elinda and Chris Nourse said they thought this was being done but would review what has been happening along with the policy’s language.

3)  A question was asked about what happened with the campus closure at Christmas

     issue.  Elinda reported that President Morris had instructed her to have Human  

     Resources conduct a survey of the campus, including the assessment of operational

     issues, so that the impact of this action can be truly understood.  Steve Midkiff and

     Ann Marie offered to assist with the survey.

Barb made a motion to adjourn the meeting with Jennifer Bailey seconding.  Motion passed.  The meeting adjourned at 10:59 a.m.