UAA Meeting
March 20, 2008
Micklethwaite Banquet Hall

Co-Chair Ann Marie Short called the meeting to order at 10:08 a.m.

The minutes from the February 26, 2008 meeting were distributed.  Mark Moore made a motion to approve the minutes.  Vickie Crawford seconded.  Motion passed.

New Business

1)      Report on March Board of Trustees Meeting

·        New Board member—Gary Coleman

·        All of the Administrative/ATSS policy changes were approved

·        New associate’s degree in tech studies

·        Honored Robin Hagen-Smith, Women’s Basketball Coach

·        Approved tuition and fees for next year

·        Reported on large grants the University received

·        Appointed nominating committee

            Ann Marie reminded everyone that the BOT minutes are online and encouraged

everyone to read them.

2)      Questions/Comments On New Administrative/ATSS Polcies

Ann Marie opened the floor to questions for Bane Sylvia, Director of Human Resources.

·        Bane confirmed that the tuition reimbursement policy did apply to ATSS and then reviewed the entire policy, highlighting the importance of not allowing the pursuit of a degree to compromise one’s job

·        Bane encouraged part-time employees to talk with HR about how the policies affect them

·        Bane confirmed that the pool of money formerly for the Performance Review Awards will now be available for Service Awards to Admin./ATSS employees.

Ann Marie said that the issue of a sick leave bank was on the table, but since there were a lot of different things to iron out, no action had been taken.  Bane confirmed that there had been discussions, but no conclusions.  Bane also cautioned the group about the atmosphere that could be created by such a program.  Ann Marie asked if the group knew of any successful programs at other organizations/institutions to please pass that information on to her.

3)      Annual Raise for 2008-2009

Ann Marie reported that she and Bill would be meeting with Elinda to discuss the annual Admin./ATSS raise, but that there may be a delay because the budget has not been set yet.  Ann Marie reported that the CUPA data shows a 4% increase is the average of public institutions.

4)      Nomination Committee

Ann Marie asked for volunteers to serve on the UAA Nominating Committee, which will begin meeting next month to come up with a slate of officers for a vote at the June meeting.  There were no volunteers, so Ann Marie said she and Bill would appoint a committee.

Campus Announcements

1)      UAA Newsletter

Ann Marie thanked Angela Henderson for her work on the UAA newsletter.  She encouraged everyone to submit items to Angela for inclusion in the newsletter.

2)      Alumni Association

Angela thanked everyone for submitting nominations for the Alumnus of Tomorrow Award.  She reported that the winner will be announced at the Evening of Honors April 17^th.  Angela also encouraged everyone to keep students in mind for next year’s award.

3)      Jimmy Farmer’s Birthday

Ann Marie reported that today is Jimmy Farmer’s birthday, but Jimmy was not present at the meeting.

University-Wide Committee Reports

1)      Special Events Committee

Angela reported that the Spring Picnic is scheduled for Thursday, April 17^th and that the committee is looking to add some fun into the festivities.  She told the group to be looking for e-mails telling them how they can participate.

2)      Records Commission

Steve Midkiff reported that the Records Retention Schedule is now online on the President’s Office webpage.

3)      Enrollment Management

Ann Marie reported that the committee has not met recently, but that there will most likely be an announcement from the President next week concerning enrollment management goals.  Bob Trusz added that the Chancellor’s report is due out next week and that the 20/20 committees will be restarted after that report—probably in the fall.

Concerns/Other Announcements

1)      Security

Ann Marie reported that she had met with the security consultants who were on campus and that it was an interesting and helpful discussion.

2)      SSUDF Grants

Bob reminded everyone that the deadline to submit an SSU Development Foundation grant is tomorrow (Friday, March 21^st) at 5 p.m.

3)      Summer/Fall Registration

Mark Moore announced that summer/fall registration begins March 31^st.  Seniors may register beginning at midnight on the 31^st.

4)      AQUIP

Cathy Mullins reported that she will be working on the AQUIP Systems Portfolio and that she will be asking people for their assistance in the coming weeks and months.

Rick Merb made a motion to adjourn the meeting with Mark Moore seconding.  Motion passed.  The meeting adjourned at 10:40 a.m.