UAA Meeting
February 19, 2009
Micklethwaite Banquet Hall 

Co-chair Bill Rockwell called the meeting to order at 10:15 a.m.

The minutes from the January 22, 2009 meeting were distributed.  Rick Merb made a motion to approve the minutes.  Steve Gregory seconded.  Motion passed.

New Business/Executive Committee

1)     President’s Advisory Council Meeting

Bill reported that the PAC meeting is this afternoon and if there is anything that needs shared with the group right away, he will do so via e-mail.

             2)     Compensation Committee Report

Compensation Committee Chair Joe Van Deusen had a brief conversation with Elinda Boyles about UAA/ATSS annual raises.  She told him that raises are not off the table, but she won’t know anything concrete until April.  She said there have been no discussions about raises yet.  Joe also reported that Elinda shared the university fully intends to use any means possible to protect jobs.

              3)     IUC Budget Meeting

Sherri Powell reported that she had attended an Inter-University Council budget meeting.  She shared with the group that other universities have taken actions that we have not such as layoffs and shortened work weeks.

             4)     Cost Savings Measures

Joe reported that he is working with Siemens on finding out the money that can be saved by things like shutting buildings down, a four-day work week, and shutting down between Christmas and New Year’s.  Bill told the group that any ideas that they have about cost savings should be sent to Tracy Conn.

Debbie Weber asked if Tracy could share any of the ideas she’s already received.  Among the ideas Tracy shared were: moving the Student Success Center to the Library, eliminating three-part documents, shutting computers down, and a shortened work week.  Tracy reported that she has received 15-17 pages of ideas.

Construction Update

John Temponeras gave an update on the construction projects on campus:

1)     University Center

All of the utilities have been roughed in under slab and the first slab pours have begun.  The Topping Out Ceremony was Wednesday as the last piece of structural steel was added.  A full ground floor for the south addition will be poured as of Friday night.  You will start to see the form of the building next week.  The structural steel for the north addition will arrive week after next.

2)     Security/Facilities Offices

Security is moved into their new facility.  Facilities is moving in soon, as the project nears its end.

3)     Rhodes Center

They are just wrapping up loose ends.

4)     Founders Plaza

The drawings have been sent to the architect for changes.  The actual work will begin after Commencement.

Bob Trusz asked if the multipurpose field was still happening.  John reported the field is still a go, but progress is moving slowly.

Bill encouraged the group to visit the new locker room area in the Rhodes Center, as the facilities are top notch.

Bill asked about the abandoned house behind Cedar Houses and John reported that it is coming down beginning Monday.

Campus Announcements

1)     United Way Campaign

Mistie Spicer reported that the United Way campaign will run through next Friday.  So far, it has raised $8000.  She told the group she has lots of food coupons to give away for next Friday’s prize drawing for those who have given.  Anyone who would like to give can contact Mistie in the President’s Office.

2)     President’s Day Open House

Bob reported that there were 249 high school students at the Open House.  With parents, there were over 500 people on campus.  He thanked everyone for their help on a successful event.

3)     David Cook Concert

Tiffany Weaver reminded everyone of the David Cook concert next Friday night.  She told the group that if anyone still wants to volunteer to work the concert they can by e-mailing her at tweaver@shawnee.edu.

4)     College Goal Sunday

Barb Bradbury reported on Financial Aid’s College Goal Sunday two weeks ago.  There were a record number of people as the office helped 74 families. 

Joe asked about the economic impact on state and federal financial aid.  Bob said there is an impact, it’s just unclear what it is yet.  Barb said the state is looking at it closely.

5)     Loung Ung Lecture

Angela Henderson called everyone’s attention to the flyer that was distributed about Loung Ung, author of “First They Killed My Father.”  She will be speaking Thursday, March 12^th at 7 p.m. in the Vern Riffe Center for the Arts Main Theater.

University-Wide Committee Reports

1)     Campus Security Act

Michael Hughes reported the committee will begin meeting in March.

2)     Enrollment Management

Bob reported that the President and the Cabinet have asked the committee to pick up two AQUIP projects: scheduling and advising.  Bob is chairing the advising committee, while Jonica Burke is heading up scheduling. 

3)     Insurance

Steve Gregory reported the committee will be meeting Friday.  They will be looking at health insurance proposals.  Steve told the group that if they have any comments to share them with him or Peggy Dillow.

4)     Personnel Development

Teresa Redoutey reported that the committee has finished its recommendations for a two-year training schedule and are now waiting to find out if money will be allocated for it.

5)     UTAC

Joe reported that at its last meeting, the committee discussed the computer labs on campus and in housing and their utilization.  Joe said there were some really low utilization numbers, including only 11% utilization of the new lab in the Vern Riffe Center.  The committee is also looking at cutting back purchases and cutting back on power usage.  The committee also discussed the One Card system, in which students would be able to use one card for all of their needs (meal plan, bookstore, printing/copying, vending).  He said it is a project for way down the road, especially since the wiring for it has been removed from the University Center project.

Concerns

1)     Parking

Debbie Weber asked Joe and John if they were looking at parking issues.  Joe reported that they are looking at parking and it is an ongoing thing.  They are looking at taking the trees out of the Faculty/Staff gated parking lot.  Debbie also asked about the handicapped spaces in the Faculty/Staff lot and Joe reported that they did look at those and decided to keep all of them.  Bill added that there may be a possibility of turning the space left from the Facilities building into parking.

Rick Merb made a motion to adjourn the meeting with Jimmy Farmer seconding.  Motion passed.  The meeting adjourned at 10:50 a.m.