UWC - Personnel Development Committee Minutes
April 16, 2009

Location: CAS Conference Room

Time: 3:00 pm

Attendants:
         Members: UFS -- Xiaodan Huang (Chair), Ginny Hamilton
                        UAA --Teresa Redoutey, Vickie Crawford
                        USA – Carol Sexton
                        Ex Officio: Chris Nourse (HR), Tim Scheurer (CAS), Barbara Kunkle (TLC)

1. Updates on budget development for training cycle – handout of budget proposal
Huang reported that budget proposal was presented to Provost on March 30. Per a recent conversation with Provost, the proposal was passed along to the university’s planning body for next year’s budget consideration, but no decision was made at this point. Provost suggested that given the uncertainty of the university budget situation, the committee should consider alternative plans for implementation of the proposed 2-year training cycle, based on 75%, 50%, etc., of the proposed budget.

2. Discussion on alternative budget for training cycle implementation per provost directive
Two separate alternative budget plans were considered:

With 75% of original proposed budget of $43,550, a cut of $10,887 is needed.
With 50% of original proposed budget of $43,550, a cut of $21,775 is needed.

Discussion was focused on examining each item on the training program to brainstorm cost saving ideas. Two tentative plans were made based on 75% and 50% budget reduction amount. (Attached)

3. End of year notes and suggestions for next year

It was agreed that no more meetings would be held until official feedback to the committee budget proposal was received.

Huang thanked the committee members for their participation and hard work during the year, asked about how to report the minutes to the university, asked about the committee structure for the next year, and asked for volunteer to take on the committee leadership for next year.

The meeting ends at about 4:30pm.
 

UWC - Personnel Development Committee Minutes
February 11, 2009

Location: CAS Conference Room

Time: 3:00 pm

Attendants:

Members:   UFS -- Xiaodan Huang (Chair), Ginny Hamilton

UAA --Teresa Redoutey,

USA --

Ex Officio:  Chris Nourse (HR), Tim Scheurer (CAS), Barbara Kunkle (TLC)

The main focus of the meeting was to review and vote on the recommendation of campus wide personnel development training cycle to the university. Since there was not a quorum for the voting at the meeting, and in order to meeting the deadline of Feb. 15 of the task, the participants agreed to discuss the matter and cast votes via email.

 1.      Review the revised two year training cycle (handout) and approve the revision

A discussion followed. Some questions were raised, mostly regarding resources needed for implementation of the training plan. It was agreed that the Committee would need to continue working on the implementation phase, and a budgetary support should be needed.

The revised training cycle was well construed and reflected the results of the survey. No questions were asked about the plan.

2.      2.      Review the draft recommendation document, discuss, and approve for revision

A question was raised by the TLC representative about the wording in the draft recommendation which might mislead to an understanding that the recommendation genuinely reflects SSU employees’ needs in professional development. A need assessment should closely reflect the university’s performance goals and benchmarks, but the Committee’s recommendation was mostly based on the recent survey, reflecting only self-identified needs in professional development.

A discussion followed on the question. Changed were suggested to reword related parts of the recommendation.

The group also agreed that since the guidelines for resources were not available at this time, it was premature to make specific implementation related recommendations. Therefore, measures of success of the program should be determined in the next phase of the Committee’s work, after the budget is approved.

The Committee chair would revise the recommendation per the discussion results, and email it along with the training cycle and survey summary files to the members for approval. The approved files would be sent to the Provost’s office by Friday (13^th !) afternoon.

Meeting ended at 4:30pm.

Minutes prepared by Xiaodan Huang

 UWC - Personnel Development Committee Minutes
January 21, 2009

Location: Provost Conference Room

Time: 3:00 pm

Attendant: UFS -- Xiaodan Huang, George Trampe, Linda Nickel
                 UAA --Teresa Redoutey
                 USA -- Deborah Howell
                 Ex Officio: Chris Nourse (HR), Tim Scheurer (CAS Dean)

1. Review of the SSU training needs survey results and discussion (Handout: Summary of SSU Personnel Development Needs Survey)

The Committee commends the support from the provost’s office for the approval of getting software for the training needs survey. In particular, the Committee recognizes Dr. Darrel Rudmann’s involvement in investigating for the software, building the survey online, and generating the reports.

The Committee reviewed and discussed on the handout “Summary of SSU Personnel Development Needs Survey.”

The Committee members reported favorably on using the Surveygizmo program. The survey was easy to navigate, questions were clear to answer – a good tool. The Committee would like to find out more about the reporting capacity and flexibility of Surveygizmo.

2. Discussion of the training plan proposal (Handout: Two-Year University Wide Training Cycle)

The Committee reviewed the handout “Two-Year University Wide Training Cycle,” a draft prepared by Chris Nourse (HR) in collaboration with Barbara Kunkle (TLC) based on the summarized survey results. A discussion followed, with the following conclusions:

· Accepting the training cycle as drafted; it adequately addresses the needs as reflected from the survey
· Drafting a separate training cycle on Computer/Technical skills, because of the universal demand in
this category; Chris Nourse will take the lead on this task.
· Arranging for trainings on some specific topics, such as health benefit, hiring procedure, etc., on the
as-needed basis, and properly including them in the regular cycle
· Recommending that most Teaching/Learning related trainings be coordinated through the TLC
· Understanding the limit in the Committee’s responsibility for training resources, the Committee
suggested tapping in both internal and external resources for trainer expertise
· Recommending that some form of incentives, such as lunch/snacks or certificates, be offered to
encourage attendance of trainings

3. Plan for next step

Next meeting: 3:00pm, February 11, 2009, in the CAS conference room.
Goal of the meeting: Review and approve the Committee’s recommendation to the Provost on the campus wide professional development plan
Preparation: Christ Nourse will revise and complete the training plan; Xiaodan Huang will draft the recommendation document.

Meeting ends at 3:58pm.

UWC - Personnel Development Committee Minutes
November 12, 2008

Location: Provost Conference Room
Time: 3:00 pm

Attendants:
Members: UFS -- Xiaodan Huang (Chair), Gayle Massie, Ginny Hamilton, Linda Nickel
                UAA --Teresa Redoutey,
                USA --
                Ex Officio: Chris Nourse (HR), Tim Scheurer (CAS)

The meeting focus was on the main task of the semester: To work closely with the Human Resource Office to develop a university-wide training cycle for employees. The Committee needs to finish a written recommendation by February 15, 2009.

Prior to the meeting, Xiaodan Huang had met with Provost Dave Todt to clarify the task, and with Christ Norse of HR about starting the task.

Chris prepared a draft survey on professional development needs assessment. A discussion followed, with further suggestions on question type, grouping, survey format, data collection and analysis.

Also discussed was the need of a software for the survey. Huang had searched on campus but in vein. Huang will contact the Institutional Research Office for it. If there is no software available in time for this task, paper version of the survey will be used and delivered to units to hope for a higher return rate.

Timeline of the task:
· By next Monday of Nov. 17: Suggestions for the draft survey should be sent directly to Chris.
· By the following Monday of Nov. 24, printed copies, with a written scrip indicating the purpose of the survey, should be ready and be distributed to all departments/units. The committee members will assist in distributing the surveys to their respective groups.
· By Dec. 12, surveys return to Chris Nourse’s office.
· During the winter break, data entry on Excel, initial analysis done.
· Third week in January 2009, Committee meeting review data analysis, discuss training cycle and recommendations
· Early February 2009, Committee meeting finalizing recommendations in writing.

Huang will follow the above tasks and notify the committee on the progress.

Meeting ended at 4:30pm.

Minutes prepared by Xiaodan Huang

UWC - Personnel Development Committee Minutes
October 1, 2008

Location: Provost Conference Room
Time: 3:00 pm

Attendants:
Members: UFS -- Xiaodan Huang (Chair), Gayle Massie, Ginny Hamilton, Linda Nickel
               UAA --Teresa Redoutey, Vickie Crawford
               USA -- Deborah Howell
               Ex Officio: Chris Nourse (HR), Tim Scheurer (CAS)

1. Introduction
Members did self introduction around the table, approved meeting agenda.

2. Committee charge/responsibilities
The memo from the President office was reviewed. A brief discussion was held about the charge to the committee by the President. The chair informed the committee that an email was sent to the President’s office about whether the Director of Teaching and Learning should be an Ex Officio member of the committee since the committee is to serve as the advisory body for the TLC. The response was not heard yet. The chair explained the rationale for inviting the TLC chair at the meeting.

3. TLC report
Dr. Barbara Kunkle shred documents about TLC and gave updates on center’s recent activities along with a list of items needing advice from the committee.
 
4. Discussion
 · TLC related items
   A discussion followed the TLC report, focusing on 1) the scope of the services provided by
   TLC and its relationship with the professional development issues in the UFS, USA and UAA
   groups, and 2) a need assessment of professional development across the three constituent
   groups.

· Planning for university-wide training cycle
  Discussion on this item will be in the next meeting. Chair will seek specific requirements about 
  this task from the provost and meet with the HR rep prior to the next meeting. Members are to 
  seek information among their represented groups on professional development needs.

5. Future meeting schedule and preparation
Members agreed to meet once a month. Wed afternoon is usually the best time for most members but it is in conflict with one member’s teaching schedule. Alternate time between Wed and Thur will be considered for the future meetings.

The next meeting: 3:00pm, Thursday of November 13.

Meeting ended at 5:00pm.

Minutes prepared by Xiaodan Huang