UWC-ADA Compliance Committee Minutes
4/29/2009

Time: 4:00-5:00 PM
Location: Health Sciences Conference Room (158)
Type of meeting: Regular
Facilitator: Chris Raber, Chair
Attendees: Chris Meade, Janet Snedegar

Agenda topics

Review minutes

Minutes from the last meeting were approved.

Year End Report: Review goals and draft report

Chris prepared a draft to review at the meeting, and distributed it to all committee members before today’s meeting. Those present, as well as three e-mail responses to the draft approved the summary. We discussed the suggested changes to the ADA Statement from Marc Cardinalli, and those present approved them, along with e-mail feedback from three other members.

Training Ideas: Plans for Fall 2009

In the fall, we want to target Adjunct faculty to increase use of ADA Compliance Committee Statement. We will accomplish this by presenting at Adjunct training sessions, and posting flyers in the adjunct break rooms and mailboxes. We will also continue to send e-mails to department secretaries requesting them to remind faculty to use of the newly revised ADA Statement on course syllabi. We decided that a departmental approach would be best to share the findings from the 2009 Fall course syllabi review, share benchmarks we have set for faculty use of the ADA Statement on course syllabi, and encourage increased use by faculty in order to meet the benchmarks. We will also participate in any campus-wide training sessions should they occur in the next year.

Clearinghouse Issues/Discussion

We discussed challenges for meeting times, and ways to use technology more to increase our interactions for committee work. We will explore setting up a pbWiki for the committee, which would be very useful for reviewing documents and discussing issues asynchronously.

Respectfully submitted, Chris Raber, Chair
 

UWC-ADA Compliance Committee Minutes
4/1/2009

Time: 8:00-9:00 AM
Location: Health Sciences Conference Room (158)
Type of meeting: Regular
Facilitator: Chris Raber, Chair
Attendees: Butch Kotcamp, Jim Weaver

Agenda topics

Update to Report: Fall 2008 Course syllabi review

Chris reported that the final review is being updated as more syllabi were reviewed to ensure that courses from every department were sampled. Chris will distribute the final review at the next meeting. From the raw data, it was noted that of 409 syllabi reviewed (41% of courses offered Fall 2008) , 86% had an ADA statement of some type. However, only 29% of Adjunct syllabi used ADA Committee Statement, which was listed as required in the Adjunct handbook. We discussed the benchmarks from March 11 meeting (100% for Adjunct Faculty and 90% for Full Service Faculty), and agreed these seem to be reasonable targets. Ideas to increase communication with Adjunct Faculty about use of ADA Committee’s statement on syllabi included: committee member presenting at Adjunct training sessions; increased communication with department secretaries, posting flyers in Adjunct offices, and distributing flyers to adjunct faculty. Chris will bring final summary to last meeting for committee review, and will include the summary in the Year end letter.

Year End Report

Chris will prepare draft to bring to last meeting; major project has been the course syllabi review, and approval of student survey, along with addressing Clearinghouse items as they occur.

Training Ideas

As discussed above, we want to target Adjunct faculty to increase use of ADA Compliance Committee Statement. We will contact Kris Liles to find out details regarding Adjunct training sessions, and talk with Barb Kunkle as well, to determine role of Teaching and Learning Center in adjunct trainings. We agreed that end of the semester e-mails to department secretaries is a good reminder to help increase use of ADA Statement on course syllabi, and we discussed ways to distribute the findings from the course review to share results and encourage increased use in order to meet the benchmarks. Department meetings may be useful, as well as having a session at future education day events. We will distribute handouts to adjunct faculty as well, beginning summer 2009.

Clearinghouse Issues/Discussion

Butch shared ADA work order information from the fall to currently; most work orders address function of ADA doors, with a few requests to move adjustable desks into classrooms. Butch will check for any others and supply Chris with them for the year end report. Jim reported on ways we are addressing reasonable accommodations for students with hearing impairments who do not sign or read lips; we discussed some of the technology that may be helpful (Dragon Dictate and other dictation software), and could be used for several types of needs for students requesting academic accommodations. Finally, we discussed on-line survey tools that we could use for the student survey; Sam Coppoletti recommended Survey Gizmo, and Jim will talk with Darrell Ruddman about this program, as he has used it as well. We want to have the survey ready to distribute to students at the beginning of Fall 2009 semester.

Respectfully submitted, Chris Raber, Chair

UWC-ADA Compliance Committee Minutes
3/11/2009

Time: 4:00-5:00 PM
Location: Health Sciences Conference Room (158)
Type of meeting: Regular
Facilitator: Chris Raber, Chair
Attendees: Chris Pitts, Gay Lynn Shipley, Butch Kotcamp, Bane Sylvia

Agenda topics
Welcome:

Thanks to Denise Brockett for her service to the committee, and welcome to Chris Pitts, who replaces Denise.

Report: Fall 2008 Course Syllabi Review
Discussion: Chris distributed results to date of the course syllabi review conducted by the committee last semester. Syllabi from 35% of courses offered Fall 2008 were reviewed, with nearly all departments represented. Chris is working to review a sample from each department to increase the representativeness of the sample. 86% of the syllabi reviewed had an ADA Statement in some form. CPS courses used ADA Committee statement in 74% of the syllabi reviewed, and CAS used ADA Committee statement in 33% of the reviewed syllabi. While 89% of adjunct faculty courses used ADA Statement, only 29% used the ADA Committee statement, which was stated as required statement in the adjunct faculty handbook. 83% of Full Service faculty used some type of ADA Statement, with 55% using ADA Committee, 20% using Semester conversion statement, 4% used other, and 4% used both. We discussed creating benchmarks to target use of ADA Statement at 100% for Adjunct Faculty, as it is required in the Adjunct handbook, and 90% for Full service faculty. Education efforts for adjunct faculty include working with Kris Liles and Department chairs to increase communication about the requirement. We will continue education for full service faculty as well, focusing on benchmarks and reporting progress with current use of ADA Statement. Chris will send Semester conversion language to Marc Cardinalli for his review and input. Bane reported that ideas for education event in the fall are still in the works; he will keep us posted.

Student Survey/Spring education projects

Discussion: We reviewed student survey, and members present approved its use with no changes to language. Plan to implement in the fall and will use on-line survey tool so it is easy to gather and interpret results. Chris will work with Sam Coppoletti to determine best tool. We will use the rest of the meetings this semester to plan for education events in the fall. Chris passed out revised brochure, which we will post on committee website for interested departments to print and distribute. Bane noted changes to HR room; Chris will add the changes before posting.

Clearinghouse Issues/Discussion

Discussion: Butch shared accessibility drawings for Founders’ Plaza project, and reported he will compile summary of ADA Work orders for our year end report. Butch had also forwarded information about possibility to gain used scooters for use on campus. We discussed process issues that would need to be addressed if these were obtained. Alternately, developing a handout listing community resources that would rent/loan mobility devices (scooters, wheelchairs, etc) for public events, such as graduation, would also accomplish increased access on campus.

Respectfully submitted, Chris Raber, Chair