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Shawnee State University Action Project One Improve Student Advising 12:30 January 6, 2006 Meeting Minutes Scribe: Chris O’Connor Present at the Meeting: Kelly Hatas, Deborah Knutson, Paul Madden, Mary Ann Malone, Chris O’Connor, Rhoni Rader, Dale Taylor, Bob Trusz,. Ann Wiard The team agreed that our next meeting date would be on Friday, January 20th at 11:00. Chris will reserve a conference room and e-mail the location to the rest of the team. Dale agreed to collect some of the more easily accessible existing information on the current status of advising for distribution at our next meeting. Bob agreed to bring a list of peer institutions that has been used for various purposes in the past. Prior to the next meeting, we will all read the university’s current advising policy___, review the charge to the team, and study the Action Project Details distributed at the Kickoff of AQIP Action Projects. The Noel-Levitz report should be available on the web sometime during the week of January 9th; team members should begin familiarizing themselves with its content. Concerns were expressed regarding various topics including the advising of undecided students, students seeking to be accepted into selective programs, and at risk students; the very large number of advisees assigned to some advisors; advisors’ readiness to answer students’ questions; and the impact of our transition to semesters on student advising. At our next meeting we will review and discuss the charge to the team and the implementation of the timeline attached to the charge to the team. 7 February 2006 Present: Michael Fiske, Steve Midkiff, Robert Mendris, Martha Rader, Ginnie Moore, Joe Van Deusen, Chuck Warner II a. Semester schedule models Peer institution blocking models were distributed. These will be discussed at the next meeting. II b. Ed Astra Robert presented information on two firms that provide scheduling software. Chuck suggested looking at Schedule 25 that is companion software to Resource 25. Both are compatible with Janzibar. It was noted that Resource 25 does not have a scheduling optimization package. Currently Resource 25 is underutilized. Sandy Little will be invited to our next meeting in order to inform us about what data is being entered in Resource 25. Chuck will arrange for web demonstrations by both EdAstra and Schedule 25. Martha’s assumptions will form the basis for questions to the two firms. Chuck should focus on technical questions and Joe should focus on facilities questions. III a. Assumptions regarding scheduling Martha presented a draft of “Assumptions regarding semester scheduling.” There was much wide–ranging discussion about both the goals and assumptions involved in semester scheduling. It was agreed that this committee should only concern itself with academic concerns. Thus, the title of Martha’s draft is revised to “Assumptions regarding semester academic scheduling.” It was pointed out that Martha’s list includes desirable outcomes/processes and assumptions. The assumptions are: Utilize a five–day week to minimize scheduling conflicts for students; Enlist the participation of all academic units in scheduling courses over the five–day week; Discourage use of excessively long time–blocks that are not conducive to student learning; Facilitate data capture at the university; Reward the use of standardized start and stop times for classes. Next meeting: 28 February Scheduling Revisions for Semester Calendar Notes from 28 February 2006 Meeting Present: Michael Fiske, John Kelley, Steve Midkiff, Ginnie Moore, Martha Rader, Chuck Warner. I. Old Business a. Semester schedule models It was agreed that the blocking models from Fort Lewis College and Central State College probably provide the best fit with SSU. Michael Fiske distributed a blocking model based on the Fort Lewis schedule to team members on 1 March. b. Review EdAstra and Resource 25 presentations The team held web conferences with EdAstra to review their Platinum Analytics Tool on 22 February and with Resource 25 to review their facilities management product on 24 February. The team agreed that it is not possible to have the EdAstra Platinum product operational by Fall 2006; but it was noted that this product could be valuable in advising, retention of students, and planning. To that end, Chuck Warner will schedule a web conference to view the EdAstra base solution product (The conference is scheduled for 4 pm, Thursday, 9 March. There was considerable discussion of shortcomings in the current use of Resource 25. The Action Project Team strongly recommends that:
Evening classes should start at 6 pm
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